How To Fix KM407 - & records were not displayed because you lack the proper authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 407

• Message text: & records were not displayed because you lack the proper authorization

What causes this issue?

You do not have authorization either
RESET N1
to display all combinations of ledger, record type and version for
the line items
or
to display all combinations of company code, profit center and cost
element.

System Response

&V1& line items were not displayed for this combination.

How to fix this error?

First check whether you entered the right combination of
ledger, record type and version or
company code, profit center and cost element.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If you need to display line items for other combinations, contact the
person responsible for granting system authorization.
The line item display is protected by the authorization object
<ZH>Data base authorization</> (G_GLTP), Activity 03 and by the object
<ZH>EC-PCA: Summary and line item reports</> (K_PCAR_REP),
Activity 28.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM407 - & records were not displayed because you lack the proper authorization ?

  The SAP error message KM407 typically indicates that a user is trying to access certain records or data but does not have the necessary authorization to do so. This can occur in various SAP modules, particularly in the context of Knowledge Management (KM) or other areas where access control is enforced.
  Cause:
  
  Authorization Issues: The user does not have the required authorization roles or permissions to view the specific records or data.
  Role Assignment: The user may not be assigned to the correct roles that grant access to the required transactions or data.
  Object-Specific Restrictions: There may be restrictions on specific objects or data types that the user is trying to access.
  Profile Issues: The user’s profile may not include the necessary authorizations for the actions they are attempting to perform.
  
  Solution:
  
  Check User Roles: Verify the roles assigned to the user in the SAP system. This can be done by navigating to the user management area (Transaction SU01) and checking the roles assigned to the user.
  Review Authorization Objects: Identify the specific authorization objects that are required for the action the user is trying to perform. This can be done using transaction SU53, which shows the last authorization check and can help identify missing authorizations.
  Adjust Authorizations: If the user lacks the necessary authorizations, an administrator or security officer should adjust the user’s roles or create new roles that include the required authorizations.
  Testing: After making changes, have the user log out and log back in to ensure that the new authorizations take effect. Test the access to confirm that the issue is resolved.
  Documentation: Ensure that any changes made to user roles and authorizations are documented for future reference and compliance.
  
  Related Information:
  
  Transaction Codes: 
  
  SU01: User Maintenance
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  
  
  Authorization Concepts: Understanding how SAP authorization works, including roles, profiles, and authorization objects, is crucial for troubleshooting these types of issues.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to KM407 or authorization problems in your version of SAP.
  Training: Consider training for users and administrators on SAP security and authorization management to prevent similar issues in the future.
  
  If the problem persists after following these steps, it may be necessary to consult with your SAP Basis team or a security expert to conduct a more in-depth analysis of the authorization setup.