How To Fix KM313 - Error occurred in totals record

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 313

• Message text: Error occurred in totals record

What causes this issue?

An internal error occurred when the system tried to write a totals
record to Table GLPCT.

System Response

The record could not be inserted because a record already exists with
the same key in the table (or a related database index). The system
terminated the program.

How to fix this error?

Find out why this data was supposed to be transferred to Profit Center
Accounting for the second time.
You probably tried to transfer data for the combination of controlling
area/fiscal year for the second time. This is not possible.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM313 - Error occurred in totals record ?

  The SAP error message KM313, which states "Error occurred in totals record," typically occurs in the context of the Controlling (CO) module, particularly when dealing with cost center accounting, internal orders, or profitability analysis. This error indicates that there is an issue with the totals records that are supposed to be updated during the posting of transactions.
  Causes of KM313 Error
  
  
  Data Inconsistencies: There may be inconsistencies in the data that is being posted, such as missing or incorrect cost center or order information.
  
  
  Locked Records: The totals records may be locked due to ongoing processes or transactions that are being executed simultaneously.
  
  
  Configuration Issues: Incorrect configuration in the controlling area or cost center settings can lead to this error.
  
  
  Missing Authorizations: The user may not have the necessary authorizations to update the totals records.
  
  
  Technical Issues: There could be underlying technical issues, such as database inconsistencies or problems with the SAP system itself.
  
  
  Solutions to KM313 Error
  
  
  Check Data Consistency: Review the data being posted to ensure that all required fields are filled out correctly and that the cost centers or orders exist and are active.
  
  
  Unlock Records: If the totals records are locked, wait for the other processes to complete or check with your SAP Basis team to unlock them.
  
  
  Review Configuration: Verify the configuration settings in the controlling area and ensure that they are set up correctly. This includes checking the settings for cost centers, internal orders, and any related master data.
  
  
  User Authorizations: Ensure that the user has the necessary authorizations to perform the transaction. This may involve checking roles and permissions in the SAP system.
  
  
  Check for Technical Issues: If the problem persists, consult with your SAP Basis team to check for any technical issues, such as database inconsistencies or system errors.
  
  
  Reprocess the Transaction: After addressing the above issues, try to reprocess the transaction that caused the error.
  
  
  Related Information
  
  
  Transaction Codes: You may want to use transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Orders: Actual Line Items) to analyze the data related to the error.
  
  
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  Debugging: If you have access to debugging tools, you can analyze the program logic to identify where the error is occurring.
  
  
  Consult Documentation: Review SAP documentation related to the Controlling module for more insights into totals records and their management.
  
  
  If the issue continues after trying these solutions, it may be beneficial to reach out to SAP support or your internal SAP team for further assistance.