How To Fix KH256 - No documents exist

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 256

• Message text: No documents exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message KH256 - No documents exist ?

  The SAP error message KH256 ("No documents exist") typically occurs in the context of controlling (CO) or financial accounting (FI) when a user attempts to access or process documents that do not exist in the system. This can happen in various scenarios, such as when trying to display or analyze cost center reports, internal orders, or other financial documents.
  Causes:
  
  No Data Available: The most straightforward reason is that there are simply no documents that meet the criteria specified in the transaction or report.
  Incorrect Selection Criteria: The selection parameters (such as date range, company code, or cost center) may be too restrictive or incorrect, leading to no results being found.
  Document Deletion: The documents may have been deleted or archived, making them unavailable for display.
  Authorization Issues: The user may not have the necessary authorizations to view the documents, leading to the perception that they do not exist.
  System Configuration: There may be configuration issues in the controlling module that prevent documents from being created or displayed correctly.
  
  Solutions:
  
  Check Selection Criteria: Review and adjust the selection criteria in the transaction or report to ensure they are correct and not overly restrictive.
  Verify Document Existence: Use other transactions or reports to verify whether the documents exist in the system. For example, check the relevant tables directly (e.g., using SE16 or SE11).
  Review Authorizations: Ensure that the user has the necessary authorizations to access the documents. This may involve checking roles and permissions in the user profile.
  Consult with IT/Support: If the issue persists, consult with your SAP support team or IT department to investigate potential configuration issues or to check if documents have been archived or deleted.
  Check for System Updates: Ensure that the SAP system is up to date, as sometimes bugs or issues in earlier versions can lead to unexpected behavior.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you might be using transaction codes like KSB1 (for cost center reports), KO03 (for internal orders), or others related to financial reporting.
  SAP Notes: Check SAP Notes for any known issues related to this error message. SAP frequently releases notes that address specific problems or provide guidance on error messages.
  Documentation: Refer to SAP documentation for the specific module you are working with (e.g., CO, FI) for more detailed information on how to troubleshoot and resolve issues related to document visibility.
  
  If you continue to experience issues, it may be beneficial to provide specific details about the context in which the error occurs for more tailored assistance.