How To Fix KH231 - Please limit the report to less than & rows

KH231 - Overview

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 231

• Message text: Please limit the report to less than & rows

What causes this issue?

The maximum number of rows with which graphics can be displayed has
been exceeded. Using 'Ranking list' or 'Specify condition' you can
focus the report on the relevant section so that you can call up the
graphics.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

KH231 - Details

• The SAP error message KH231, which states "Please limit the report to less than & rows," typically occurs when a report or query in SAP is attempting to retrieve or display more data than the system can handle efficiently. This limitation is often in place to ensure system performance and usability.
  
  Cause:
  
  Excessive Data Volume: The report is trying to process or display a dataset that exceeds the maximum number of rows allowed by the system.
  System Configuration: The system may have predefined limits on the number of rows that can be processed in a single report to prevent performance degradation.
  Inefficient Query Design: The query or report may not be optimized, leading to the retrieval of unnecessary data.
  
  
  Solution:
  
  
  Limit the Data Selection:
  
  Modify the selection criteria in the report to filter the data more effectively. This can include specifying date ranges, specific accounts, or other relevant parameters to reduce the number of rows returned.
  
  
  
  Use Aggregation:
  
  If