How To Fix KH131 - Reports & to & were deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 131

• Message text: Reports & to & were deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KH131 - Reports & to & were deleted ?

  The SAP error message KH131 indicates that reports related to cost center accounting (or other controlling areas) have been deleted. This message typically arises in the context of the Controlling (CO) module, particularly when dealing with reports that are no longer available for analysis or when trying to access deleted reports.
  Cause:
  
  Deletion of Reports: The most straightforward cause is that the reports in question have been intentionally deleted by a user or through a system process.
  Data Archiving: Reports may have been archived as part of a data management strategy, leading to their unavailability in the current reporting environment.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view certain reports, which can lead to confusion about their availability.
  System Configuration Changes: Changes in system configuration or updates may lead to reports being removed or becoming inaccessible.
  
  Solution:
  
  Check Report Availability: Verify if the reports have indeed been deleted or if they are simply archived. You can check the archive settings in the system.
  Restore Reports: If the reports were deleted unintentionally, you may need to restore them from a backup or re-create them if possible.
  Authorization Check: Ensure that the user has the necessary authorizations to access the reports. This can be done by checking the user roles and permissions in the SAP system.
  Consult Documentation: Review any documentation related to report management in your organization to understand the policies around report deletion and archiving.
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items) or KSBP (Cost Centers: Plan/Actual Comparison) to access cost center reports.
  User Roles: Review user roles and authorizations in transaction code PFCG to ensure proper access to reports.
  Archiving Settings: Check the archiving settings in transaction code SARA to see if the reports are archived and can be restored.
  System Logs: Review system logs for any actions taken that may have led to the deletion of reports.
  
  By following these steps, you should be able to diagnose and address the KH131 error message effectively.