How To Fix KG523 - You have deleted some entries -> these are therefore not displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: KG - CO-PA Planning

• Message number: 523

• Message text: You have deleted some entries -> these are therefore not displayed

What causes this issue?

You have deleted entries. These entries cannot be recalled immediately
and are therefore not displayed on the selection list.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to recall the deleted entries, save the data first or
display the deleted entries and undo the deletion transaction.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KG523 - You have deleted some entries -> these are therefore not displayed ?

  The SAP error message KG523 ("You have deleted some entries -> these are therefore not displayed") typically occurs in the context of the Controlling (CO) module, particularly when dealing with reports or transactions that involve cost centers, internal orders, or other controlling objects. This message indicates that some entries that were expected to be displayed in a report or transaction have been deleted, and as a result, they are not shown.
  Cause:
  
  Deleted Entries: The most straightforward cause is that the entries you are trying to view have been deleted from the database. This could happen due to data cleanup processes, archiving, or manual deletions.
  Data Consistency Issues: There may be inconsistencies in the data due to incomplete transactions or errors during data entry.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view certain entries, leading to the perception that they have been deleted.
  Selection Criteria: The selection criteria used in the report or transaction may be too restrictive, filtering out the entries you expect to see.
  
  Solution:
  
  Check for Deletions: Verify if the entries have indeed been deleted. You can do this by checking the relevant tables in the database or using transaction codes like KSB1 (for cost centers) or KO03 (for internal orders) to see if the entries exist.
  Review Selection Criteria: Ensure that the selection criteria you are using in the report or transaction are correct and not overly restrictive. Adjust the criteria to include a broader range of data.
  Data Consistency Check: Run consistency checks or reports to identify any inconsistencies in the data. This may involve using transaction codes like KAH3 (for cost center master data) or KSB1 to analyze the data.
  Authorization Check: Ensure that you have the necessary authorizations to view the entries. If not, contact your SAP security administrator to review and adjust your permissions.
  Consult with IT Support: If you suspect that the issue is due to a system error or if you cannot find the deleted entries, consult your IT support team or SAP Basis team for further investigation.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), and KO03 (Display Order) to analyze and troubleshoot the issue.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review SAP documentation related to the Controlling module for best practices on data management and reporting.
  
  By following these steps, you should be able to identify the cause of the KG523 error and take appropriate action to resolve it.