How To Fix KG305 - If you select by profit centers, controlling areas cannot be summarized

SAP Error Message - Details

• Message type: E = Error

• Message class: KG - CO-PA Planning

• Message number: 305

• Message text: If you select by profit centers, controlling areas cannot be summarized

What causes this issue?

You have summarized the data across controlling areas but not across
profit centers.

System Response

If you want to summarize controlling areas, you also need to summarize
profit centers.

How to fix this error?

Choose the function "Summarize" for either
controlling areas and profit centers or
only for profit centers or
neither of the two characteristics
on the "Processing Rules" screen.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KG305 - If you select by profit centers, controlling areas cannot be summarized ?

  The SAP error message KG305, which states "If you select by profit centers, controlling areas cannot be summarized," typically occurs in the context of reporting or analysis in the Controlling (CO) module, particularly when dealing with Profit Center Accounting (PCA).
  Cause:
  This error arises when you attempt to run a report or transaction that aggregates data across multiple controlling areas while also filtering or selecting data by profit centers. In SAP, profit centers are linked to specific controlling areas, and each controlling area can have its own set of profit centers. Therefore, summarizing data across different controlling areas while also selecting by profit centers is not allowed, as it can lead to inconsistencies in the data.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Your Selection Criteria: Review the selection criteria you are using in your report or transaction. Ensure that you are not trying to summarize data across multiple controlling areas while also filtering by profit centers.
  
  
  Limit to a Single Controlling Area: If you need to analyze data by profit centers, make sure that your selection is limited to a single controlling area. This will allow the system to process the data correctly without encountering the KG305 error.
  
  
  Adjust Report Settings: If you are using a standard SAP report, check if there are settings or parameters that allow you to restrict the report to a single controlling area. You may need to modify the report layout or selection screen.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for the specific report or transaction you are using. There may be additional guidelines or best practices for handling profit center and controlling area selections.
  
  
  Contact SAP Support: If you continue to experience issues or if the error persists despite following the above steps, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Profit Center Accounting (PCA): Understand the structure of profit centers and controlling areas in your organization. Each profit center is assigned to a specific controlling area, and this relationship is crucial for accurate reporting.
  Controlling Area: A controlling area is an organizational unit in SAP that represents a closed system for cost accounting. It can contain multiple company codes, but profit centers must be assigned to a single controlling area.
  SAP Reports: Familiarize yourself with the various reports available in the CO module, such as the Report Painter or Report Writer, and how they handle data selection and summarization.
  
  By following these guidelines, you should be able to resolve the KG305 error and successfully run your reports in SAP.