How To Fix KFPR001 - Retention period is less than the minimum prescribed by SAP

SAP Error Message - Details

• Message type: E = Error

• Message class: KFPR - Transfer Prices for Individual Projects

• Message number: 001

• Message text: Retention period is less than the minimum prescribed by SAP

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message KFPR001 - Retention period is less than the minimum prescribed by SAP ?

  The SAP error message KFPR001 indicates that the retention period set for a particular data object is less than the minimum period prescribed by SAP. This typically occurs in the context of data retention settings for various modules, such as Financial Accounting (FI), Controlling (CO), or other areas where data retention policies are enforced.
  Cause:
  The error is triggered when:
  
  The retention period defined in the system for a specific data object (like financial documents, master data, etc.) is shorter than the minimum retention period required by SAP.
  This can happen due to incorrect configuration settings or when trying to set a retention period that does not comply with legal or regulatory requirements.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check the Minimum Retention Period:
  
  Refer to SAP documentation or your organization's data retention policy to determine the minimum retention period required for the specific data type you are working with.
  
  
  
  Adjust the Retention Period:
  
  Navigate to the relevant configuration settings in SAP (usually found in the customizing transaction SPRO).
  Locate the settings for data retention and adjust the retention period to meet or exceed the minimum requirement.
  
  
  
  Consult with Compliance or Legal Teams:
  
  If you are unsure about the appropriate retention period, consult with your compliance or legal teams to ensure that the settings align with regulatory requirements.
  
  
  
  Testing:
  
  After making the changes, test the configuration to ensure that the error no longer appears and that the system behaves as expected.
  
  
  
  Documentation:
  
  Document the changes made for future reference and compliance audits.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes related to retention periods for specific modules. These notes may provide additional insights or updates regarding retention policies.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have implemented.
  Training and Resources: Consider training sessions or resources on data management and retention policies within SAP to better understand the implications of retention settings.
  
  By following these steps, you should be able to resolve the KFPR001 error and ensure compliance with SAP's data retention requirements.