How To Fix KEBAPI203 - Only part of the selected records could be returned

SAP Error Message - Details

• Message type: E = Error

• Message class: KEBAPI - Messages for BAPIs

• Message number: 203

• Message text: Only part of the selected records could be returned

What causes this issue?

When data was read from the database, more records were returned than
are permitted by the value for the parameter "MaxRecords".

System Response

Some of the data records selected are not contained in the return
table.

How to fix this error?

To prevent this error from reoccurring, you can do either of the
following:
Limit your selection further so that fewer records are selected from
the database.
Increase the value for the parameter "MaxRecords".

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KEBAPI203 - Only part of the selected records could be returned ?

  The SAP error message KEBAPI203, which states "Only part of the selected records could be returned," typically occurs when using the BAPI (Business Application Programming Interface) to retrieve data, and the system is unable to return all requested records due to certain limitations or conditions.
  Causes:
  
  Data Volume Limitations: The BAPI may have a limit on the number of records it can return in a single call. If the requested data exceeds this limit, only a portion of the records will be returned.
  Filters and Selection Criteria: The selection criteria used in the BAPI call may be too broad, resulting in a large dataset that cannot be fully processed in one go.
  Performance Issues: The system may be experiencing performance issues, leading to timeouts or other constraints that prevent the retrieval of all records.
  Authorization Issues: There may be restrictions based on user authorizations that limit the visibility of certain records.
  Data Consistency: If there are inconsistencies or issues with the underlying data, the BAPI may not be able to retrieve all records.
  
  Solutions:
  
  Pagination: Implement pagination in your BAPI calls. Instead of requesting all records at once, break the request into smaller chunks using parameters like LIMIT and OFFSET to retrieve records in batches.
  Refine Selection Criteria: Narrow down the selection criteria to reduce the number of records being requested. This can help ensure that the BAPI can return all requested records within its limits.
  Check System Performance: Monitor the system performance and check for any issues that may be affecting the BAPI execution. This may involve checking system logs, performance metrics, and database health.
  Review Authorizations: Ensure that the user executing the BAPI has the necessary authorizations to access all the required records.
  Consult Documentation: Review the BAPI documentation for any specific limitations or recommendations regarding record retrieval.
  
  Related Information:
  
  BAPI Documentation: Check the SAP Help Portal or the specific BAPI documentation for details on record limits and usage guidelines.
  SAP Notes: Search for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Use transaction codes like SE37 (Function Module) or SE80 (Object Navigator) to analyze the BAPI and its parameters.
  Debugging: If you have access, consider debugging the BAPI call to see where the limitation occurs and gather more insights into the data being processed.
  
  By following these steps, you should be able to address the KEBAPI203 error and successfully retrieve the desired records.