How To Fix KE581 - Data record already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 581

• Message text: Data record already exists

What causes this issue?

This error should not occur.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Contact your system administrator or SAP directly (component
CO-PA-ACT).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KE581 - Data record already exists ?

  The SAP error message KE581 ("Data record already exists") typically occurs in the context of CO (Controlling) module transactions, particularly when dealing with cost center accounting, internal orders, or profitability analysis. This error indicates that there is an attempt to create a record in the database that already exists, which violates the uniqueness constraint of the data being entered.
  Causes of KE581 Error
  
  
  Duplicate Entries: The most common cause is that the system is trying to insert a record that already exists in the database. This can happen if:
  
  You are trying to post a transaction that has already been posted.
  There is a duplicate entry in the data being uploaded or entered manually.
  
  
  
  Incorrect Data Entry: If the data being entered does not match the expected format or if there are inconsistencies in the data, it may lead to this error.
  
  
  Batch Input Sessions: If you are using batch input sessions to upload data, the session may contain duplicate records.
  
  
  Custom Programs or Enhancements: If there are custom programs or enhancements that manipulate data in the CO module, they may inadvertently create duplicates.
  
  
  Solutions to KE581 Error
  
  
  Check for Existing Records: Before attempting to create a new record, check the database to see if the record already exists. You can do this by querying the relevant tables (e.g., COSS, COKA, etc.) to see if the data you are trying to enter is already present.
  
  
  Review Input Data: Ensure that the data you are entering is correct and does not contain duplicates. If you are uploading data, validate the source file for duplicates.
  
  
  Adjust Batch Input Sessions: If you are using batch input sessions, review the session for duplicate entries and correct them before processing.
  
  
  Error Handling in Custom Programs: If the error is arising from a custom program, review the logic to ensure that it checks for existing records before attempting to insert new ones.
  
  
  Consult Documentation: Review SAP documentation or notes related to the specific transaction or process you are working with to see if there are any known issues or additional steps required.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may provide insights based on the specific configuration of your system.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the CO module, such as KSB1 (Cost Centers: Actual Line Items) or KOB1 (Orders: Actual Line Items), to analyze existing records.
  SAP Notes: Check SAP Notes for any known issues or patches related to the KE581 error.
  Data Consistency Checks: Regularly perform data consistency checks in your CO module to prevent such errors from occurring in the future.
  
  By following these steps, you should be able to identify the cause of the KE581 error and implement a solution to resolve it.