How To Fix KE285 - Actual dat is not allowed in account-based Profitability Analysis

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 285

• Message text: Actual dat is not allowed in account-based Profitability Analysis

What causes this issue?

You cannot import actual data from an external source directly to
account-based CO-PA.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use the data transfer via the FI/CO interface to import actual data to
account-based CO-PA.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KE285 - Actual dat is not allowed in account-based Profitability Analysis ?

  The SAP error message KE285, which states "Actual data is not allowed in account-based Profitability Analysis," typically occurs in the context of Profitability Analysis (CO-PA) when you attempt to post actual data to an account-based CO-PA structure that is not configured to accept it. This can happen for various reasons, including configuration settings or the type of data being processed.
  Cause:
  
  Configuration Settings: The account-based CO-PA may not be set up to allow actual postings. This can happen if the settings in the controlling area or the CO-PA configuration do not permit actual data entries.
  Data Type: The system may be trying to post data that is not compatible with the account-based CO-PA structure, such as trying to post a transaction that is meant for costing-based CO-PA.
  Period Status: The posting period may be closed for actual postings, which can also trigger this error.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the CO-PA configuration settings in SAP (Transaction code: SPRO).
  Navigate to Controlling > Profitability Analysis > Account-Based Profitability Analysis > Define Characteristics and Value Fields.
  Ensure that the settings allow for actual data postings.
  
  
  
  Review Posting Type:
  
  Ensure that the type of data you are trying to post is appropriate for account-based CO-PA. If you are trying to post data that is meant for costing-based CO-PA, you will need to adjust your posting or use the correct CO-PA type.
  
  
  
  Open Posting Period:
  
  Check the status of the posting period in the controlling area. If the period is closed for actual postings, you will need to open it again (Transaction code: OB52).
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific configuration settings related to your organization's CO-PA setup.
  
  
  
  Error Logs:
  
  Check the error logs for more detailed information about the posting that triggered the error. This can provide insights into what specific data or configuration is causing the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KE30 (Report for Profitability Analysis), KE24 (Display Line Items), and KE28 (Display Actual/Plan Comparison).
  SAP Notes: Look for SAP Notes related to KE285 for any patches or updates that may address known issues.
  Training and Documentation: Consider training sessions or documentation on CO-PA to better understand the configuration and data posting processes.
  
  By following these steps, you should be able to identify the cause of the KE285 error and implement the necessary solutions to resolve it.