How To Fix KD085 - Receiver category & is not included in preliminary settlement

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 085

• Message text: Receiver category & is not included in preliminary settlement

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KD085 - Receiver category & is not included in preliminary settlement ?

  The SAP error message KD085 indicates that a specific receiver category is not included in the preliminary settlement process. This typically occurs in the context of controlling (CO) and profitability analysis (CO-PA) when trying to settle costs or revenues to a receiver that is not configured to be included in the settlement process.
  Cause:
  
  Receiver Category Configuration: The receiver category (e.g., cost center, internal order, etc.) is not set up to be included in the preliminary settlement. This can happen if the receiver is not defined correctly in the configuration settings.
  Settlement Profile: The settlement profile assigned to the sender may not include the specific receiver category.
  Settlement Rules: There may be no valid settlement rules defined for the sender, or the existing rules do not include the specified receiver category.
  Data Issues: There may be missing or incorrect data in the master records of the sender or receiver.
  
  Solution:
  
  
  Check Receiver Category Configuration:
  
  Go to the configuration settings in SAP (Transaction code SPRO).
  Navigate to the relevant area for controlling (e.g., "Controlling" -> "Cost Center Accounting" -> "Master Data" -> "Cost Centers" -> "Define Receiver Categories").
  Ensure that the receiver category you are trying to use is included in the preliminary settlement.
  
  
  
  Review Settlement Profile:
  
  Check the settlement profile assigned to the sender.
  Ensure that it includes the necessary receiver categories for preliminary settlement.
  
  
  
  Define Settlement Rules:
  
  Go to the transaction for defining settlement rules (e.g., KO88 for settlement).
  Ensure that there are valid settlement rules that include the receiver category in question.
  
  
  
  Data Validation:
  
  Validate the master data for both the sender and receiver to ensure that all necessary fields are filled out correctly and that there are no inconsistencies.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to the specific module you are working with for additional guidance on settlement processes.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO88 (Order Settlement), KOB1 (Order Line Items), and KSV5 (Display Settlement Rules).
  SAP Notes: Check for any SAP Notes related to this error message for potential bug fixes or additional guidance.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to perform settlement activities.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in controlling and settlement processes.