How To Fix KCM002 - Plan version &1 is already being used by user &2

SAP Error Message - Details

• Message type: E = Error

• Message class: KCM - Change Management

• Message number: 002

• Message text: Plan version &1 is already being used by user &2

What causes this issue?

DEFINE &USER& = &V2&
INCLUDE MESSAGE_ENQUEUE_USER OBJECT DOKU ID TX
Plan version &V1& is already being edited by user &V2&. You therefore
cannot continue the execution of the transaction you have started.

System Response

The system has terminated processing.

How to fix this error?

Restart the transaction at a later time.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KCM002 - Plan version &1 is already being used by user &2 ?

  The SAP error message KCM002 indicates that a specific plan version (identified by &1) is currently being used by another user (identified by &2). This typically occurs in the context of planning activities in SAP, particularly in modules like Controlling (CO) where multiple users may be working on planning versions simultaneously.
  Cause:
  
  Concurrent Access: The primary cause of this error is that the plan version is locked by another user. SAP allows only one user to edit a plan version at a time to prevent data inconsistencies.
  Session Management: The user may have an active session that is still using the plan version, or the session may not have been properly closed.
  System Configuration: There may be specific configurations in the system that restrict access to certain plan versions based on user roles or permissions.
  
  Solution:
  
  Check Active Sessions: The user who is encountering the error should check if they have any active sessions that are using the plan version. They can log out of those sessions or close them properly.
  Identify the Locking User: If possible, identify the user who is currently using the plan version. This can be done by checking the system logs or using transaction codes like SM12 (to view locks) or SM21 (to view system logs).
  Wait for Release: If another user is actively working on the plan version, the best course of action is to wait until they finish and release the lock.
  Contact the User: If the locking user is known, you can contact them to see if they can finish their work or release the plan version.
  System Administrator Intervention: If the locking situation persists and the user is not available, a system administrator may need to intervene. They can use transaction SM12 to delete the lock entry if it is safe to do so.
  Review User Permissions: Ensure that the user has the necessary permissions to access the plan version. If there are restrictions based on roles, these may need to be reviewed and adjusted.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SM12: To view and manage lock entries.
  SM21: To check system logs for any related issues.
  KVA1/KVA2: To manage plan versions in Controlling.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for planning and version management to understand how locks are managed and best practices for concurrent planning.
  
  By following these steps, you should be able to resolve the KCM002 error and continue with your planning activities in SAP.