How To Fix K6640 - You should maintain the data transfer sender structure and rules

SAP Error Message - Details

• Message type: E = Error

• Message class: K6 - EC-EIS/EC-BP data basis: Data entry and collection

• Message number: 640

• Message text: You should maintain the data transfer sender structure and rules

What causes this issue?

You should maintain a sender structure and transfer rules for the data
transfer into another aspect. In the other case these are automatically
generated and no guarantee for a consistent data update can be
transferred.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message K6640 - You should maintain the data transfer sender structure and rules ?

  The SAP error message K6640, which states "You should maintain the data transfer sender structure and rules," typically occurs in the context of data transfer processes, particularly when dealing with the integration of financial data or controlling (CO) data in SAP systems. This error indicates that there is a configuration issue related to the data transfer structure or rules that need to be set up correctly for the system to process the data transfer.
  Cause:
  
  Missing Configuration: The sender structure or rules for data transfer have not been defined or are incomplete.
  Incorrect Settings: The settings for the data transfer sender structure may be incorrect or not aligned with the expected format.
  Data Transfer Process: The data transfer process may not have been properly set up in the system, leading to the inability to process the data.
  
  Solution:
  To resolve the K6640 error, you can follow these steps:
  
  
  Check Configuration:
  
  Go to the relevant configuration settings in SAP for the data transfer process. This is usually found in the Controlling (CO) module under the settings for data transfer.
  Ensure that the sender structure is defined correctly. This includes checking the fields and data types that are expected.
  
  
  
  Maintain Sender Structure:
  
  Navigate to the transaction code related to maintaining data transfer structures (e.g., transaction code KEDR for data transfer).
  Define or adjust the sender structure as needed. Make sure that all required fields are included and correctly configured.
  
  
  
  Define Rules:
  
  Ensure that the rules for data transfer are properly defined. This may involve specifying how data should be mapped from the sender structure to the target structure.
  Check for any existing rules and modify them if necessary to align with the sender structure.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the data transfer process to ensure that the error is resolved.
  Monitor the logs for any additional errors or warnings that may need to be addressed.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on configuring data transfer structures and rules, as the exact steps may vary based on the version of SAP you are using.
  
  
  
  Seek Support:
  
  If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KEDR, KEDR1, or others related to data transfer in the CO module.
  SAP Notes: Check for any SAP Notes related to error K6640, as there may be specific patches or updates that address known issues.
  Documentation: Review SAP Help Portal or community forums for additional insights and solutions shared by other users who have encountered similar issues.
  
  By following these steps, you should be able to resolve the K6640 error and ensure that your data transfer processes function correctly.