How To Fix K6031 - There are incorrect data records on the database

SAP Error Message - Details

• Message type: E = Error

• Message class: K6 - EC-EIS/EC-BP data basis: Data entry and collection

• Message number: 031

• Message text: There are incorrect data records on the database

What causes this issue?

Data records were found in the database, that are only distinguished by
a different record number in the same characteristic combination. This
situation is incorrect and cannot be edited further.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please search for the incorrect data records using the Data Browser
(SE16). Delete the data records with the same characteristic
combination and different record number (field 'RECNR'). Where
necessary adjust the values in the remaining data record with the entry
transaction again. Attempt to analyze how the incorrect data records
could have got into the system and remove the errors in the update
(where necessary with your own ABAP Program). If the data records are
written by the functions of EC-EIS please get in touch with the
hotline.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message K6031 - There are incorrect data records on the database ?

  The SAP error message K6031, which states "There are incorrect data records on the database," typically occurs in the context of the Controlling (CO) module, particularly when dealing with cost center accounting, internal orders, or other related functionalities. This error indicates that there are inconsistencies or invalid entries in the database that prevent the system from processing certain operations.
  Causes:
  
  Data Integrity Issues: The error may arise due to data integrity problems, such as missing or incorrect entries in the database tables related to cost accounting.
  Inconsistent Data: If there are inconsistencies in the data records, such as mismatched keys or invalid references, the system will flag these records as incorrect.
  Corrupted Data: Data corruption can occur due to system errors, failed updates, or issues during data migration.
  Configuration Errors: Incorrect configuration settings in the CO module can lead to data inconsistencies.
  
  Solutions:
  
  Data Validation: Use transaction codes like KAH1 (for cost center master data) or KSB1 (for cost center reports) to check for inconsistencies in the data. Validate the entries to ensure they are correct and complete.
  Reconcile Data: Perform reconciliation of the relevant accounts or cost centers to identify and correct discrepancies.
  Database Repair: If data corruption is suspected, you may need to run database repair tools or consult with your database administrator to fix the issues.
  Check Configuration: Review the configuration settings in the CO module to ensure they are set up correctly. This includes checking the settings for cost centers, internal orders, and other related objects.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates available that can resolve the issue.
  Consult SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. They can provide guidance based on the specific details of your system and the error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the CO module, such as KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), and KAH1 (Cost Center Master Data).
  Data Consistency Checks: Regularly perform data consistency checks and audits to prevent such issues from arising in the future.
  User Authorization: Ensure that users have the appropriate authorizations to access and modify cost accounting data, as unauthorized changes can lead to data integrity issues.
  
  By following these steps, you should be able to identify and resolve the underlying issues causing the K6031 error in SAP.