How To Fix K6031 - There are incorrect data records on the database

K6031 - Overview

• Message type: E = Error

• Message class: K6 - EC-EIS/EC-BP data basis: Data entry and collection

• Message number: 031

• Message text: There are incorrect data records on the database

What causes this issue?

Data records were found in the database, that are only distinguished by
a different record number in the same characteristic combination. This
situation is incorrect and cannot be edited further.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please search for the incorrect data records using the Data Browser
(SE16). Delete the data records with the same characteristic
combination and different record number (field 'RECNR'). Where
necessary adjust the values in the remaining data record with the entry
transaction again. Attempt to analyze how the incorrect data records
could have got into the system and remove the errors in the update
(where necessary with your own ABAP Program). If the data records are
written by the functions of EC-EIS please get in touch with the
hotline.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message K6031 - There are incorrect data records on the database ?

  The SAP error message K6031, which states "There are incorrect data records on the database," typically occurs in the context of the Controlling (CO) module, particularly when dealing with cost center accounting, internal orders, or other related functionalities. This error indicates that there are inconsistencies or invalid entries in the database that prevent the system from processing certain operations.
  Causes:
  
  Data Integrity Issues: The error may arise due to data integrity problems, such as missing or incorrect entries in the database tables related to cost accounting.
  Inconsistent Data: If there are inconsistencies in the data records, such as mismatched keys or invalid references, the system will flag these records as incorrect.
  Corrupted Data: Data corruption can occur due to system errors, failed updates, or issues during data migration.
  Configuration Errors: Incorrect configuration settings in the CO module can lead to data inconsistencies.
  
  Solutions:
  
  Data Validation: Use transaction codes like KAH1 (for cost center master data) or KSB1