How To Fix K5602 - Functional areas are used in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: K5 - CO Reconciliation Ledger

• Message number: 602

• Message text: Functional areas are used in the system

What causes this issue?

The following text is not valid from Release 4.7.
See the corresponding <DS:RELN.COOM_CEL_470_RCLFARA>release information
</>.
An FI document created during a reconciliation posting can be displayed
multiple times in the detail list of the program <LS>cost flows</>.
Only the total of all reconciliation postings displayed in the detail
list and posted to the same FI document add up to the amount displayed
in the FI document.
An FI document displayed several times in the detail list is due to the
partner function area not being updated in FI but in CO, and therefore
in the reconciliation ledger if this was activated for the controlling
area in question.
Therefore, during reconciliation posting, all CO cost flows relevant
for reconciliation, that were entered in the reconciliation ledger and
that differ only in the partner function area (or other fields not
known in FI) create only one FI document.
During reconciliation posting, a reconciliation ledger document is also
created for each FI document created.
All CO cost flows, which exist in the reconciliation ledger and which
were posted to the same FI document during a reconciliation posting,
represent the line items of such a reconciliation ledger document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message K5602 - Functional areas are used in the system ?

  The SAP error message K5602 indicates that functional areas are being used in the system, which typically relates to the configuration of cost centers and their associated functional areas in the Controlling (CO) module. This error often arises when you attempt to perform certain actions, such as deleting or modifying a cost center or functional area that is currently in use.
  Cause:
  
  Functional Area Usage: The functional area is linked to various cost centers, internal orders, or other controlling objects. If these objects are actively being used in transactions, SAP will prevent changes to ensure data integrity.
  Data Consistency: SAP enforces rules to maintain data consistency. If a functional area is referenced in financial documents or reports, it cannot be deleted or modified without addressing these dependencies.
  
  Solution:
  
  Identify Dependencies: Use transaction codes like KOB1 (for cost center reports) or S_ALR_87013611 (for functional area reports) to identify where the functional area is being used. This will help you understand which cost centers or transactions are linked to the functional area.
  Remove Dependencies: If you need to delete or modify the functional area, you must first remove or reassign any dependencies. This may involve:
  
  Changing the cost center assignments.
  Adjusting internal orders or other objects that reference the functional area.
  
  
  Consult with Stakeholders: Before making changes, consult with relevant stakeholders (e.g., finance team, project managers) to ensure that the changes will not disrupt ongoing processes.
  Use Transaction Codes: If you need to make changes, you can use transaction codes like KS01 (Create Cost Center), KS02 (Change Cost Center), or KS03 (Display Cost Center) to manage cost centers and their functional areas appropriately.
  Check Configuration: Ensure that the configuration settings for functional areas in the Controlling module are set up correctly. This can be done through the SPRO transaction (SAP Reference IMG).
  
  Related Information:
  
  Functional Areas: These are used in financial accounting to categorize costs and revenues. They help in reporting and analysis.
  Cost Centers: These are organizational units within a company that are responsible for incurring costs. They can be linked to functional areas for reporting purposes.
  SAP Documentation: Refer to SAP Help Portal or specific SAP notes related to error K5602 for detailed guidance and troubleshooting steps.
  
  If the issue persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.