How To Fix K-561 - No records found for specified time period

SAP Error Message - Details

• Message type: E = Error

• Message class: K- -

• Message number: 561

• Message text: No records found for specified time period

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message K-561 - No records found for specified time period ?

  The SAP error message K-561 ("No records found for specified time period") typically occurs in the context of cost center accounting or internal order reporting when the system cannot find any data for the specified time frame. Here are some potential causes, solutions, and related information for this error:
  Causes:
  
  No Data Exists: There may simply be no postings or transactions recorded for the specified cost center, internal order, or time period.
  Incorrect Time Period: The time period specified in the report or transaction may not align with the periods in which data was posted.
  Selection Criteria: The selection criteria used in the report may be too restrictive, leading to no records being retrieved.
  Data Not Posted: Transactions may not have been posted yet, or they may have been posted to a different cost center or order.
  Authorization Issues: The user may not have the necessary authorizations to view the data for the specified cost center or time period.
  
  Solutions:
  
  Check Data Existence: Verify if there are any postings for the specified cost center or internal order within the given time frame. You can do this by checking the relevant transaction codes (e.g., KSB1 for cost centers).
  Adjust Time Period: Ensure that the time period specified in the report is correct. You may want to broaden the date range to see if any records exist outside the initially specified period.
  Review Selection Criteria: Reassess the selection criteria used in the report. Make sure that they are not overly restrictive and that you are including all relevant parameters.
  Check Posting Status: Confirm that all necessary transactions have been posted and that they are not in a pending or incomplete status.
  Authorization Check: Ensure that you have the necessary permissions to access the data for the specified cost center or internal order. If not, contact your SAP administrator for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), and KSV5 (Cost Centers: Plan/Actual Comparison).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or help files for additional context on cost center accounting and reporting.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP Controlling (CO) for further assistance.