How To Fix K-401 - No records could be found for the evaluation date

SAP Error Message - Details

• Message type: E = Error

• Message class: K- -

• Message number: 401

• Message text: No records could be found for the evaluation date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message K-401 - No records could be found for the evaluation date ?

  The SAP error message K-401 ("No records could be found for the evaluation date") typically occurs in the context of cost accounting or controlling modules when a user attempts to execute a report or transaction that requires data for a specific evaluation date, but no relevant records exist in the system for that date.
  Causes:
  
  
  No Data for the Evaluation Date: The most common cause is that there are simply no records in the database for the specified evaluation date. This could be due to:
  
  No transactions being posted for that period.
  Data being archived or deleted.
  The evaluation date being set incorrectly.
  
  
  
  Incorrect Selection Criteria: The selection criteria used in the report or transaction may not match any existing records. This could include filters on cost centers, profit centers, or other parameters.
  
  
  Period Closing: If the period has been closed in the controlling module, no new postings can be made, and thus no records will be available for that period.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view the data for the specified evaluation date.
  
  
  Solutions:
  
  
  Check Data Availability: Verify if there are any postings for the evaluation date in question. You can do this by checking the relevant cost centers, profit centers, or other related objects.
  
  
  Adjust Evaluation Date: If the evaluation date is incorrect, adjust it to a date for which you know there are records.
  
  
  Review Selection Criteria: Ensure that the selection criteria used in the report or transaction are correct and do not filter out the data you are trying to access.
  
  
  Check Period Status: Confirm that the period is open for posting. If it is closed, you may need to reopen it or use a different period.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to access the data for the specified evaluation date. Consult with your SAP security team if needed.
  
  
  Data Consistency: If you suspect that data might have been archived or deleted, check with your data management team to ensure that the necessary data is available.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items) or KOB1 (Order: Actual Line Items) to check for data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for the controlling module to understand how evaluation dates and data postings work.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the controlling module.