How To Fix K-295 - External administration key cannot be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: K- -

• Message number: 295

• Message text: External administration key cannot be determined

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message K-295 - External administration key cannot be determined ?

  The SAP error message K-295, which states "External administration key cannot be determined," typically occurs in the context of controlling (CO) and can be related to various issues in the configuration or data setup. Here’s a breakdown of the potential causes, solutions, and related information:
  Causes:
  
  Missing Configuration: The external administration key may not be configured correctly in the system. This could be due to missing entries in the relevant tables or settings.
  Incorrect Master Data: The master data for cost centers, internal orders, or other controlling objects may not be set up properly, leading to the inability to determine the external administration key.
  Authorization Issues: The user may not have the necessary authorizations to access the required data or perform the action that triggered the error.
  Data Inconsistencies: There may be inconsistencies in the data that prevent the system from determining the external administration key.
  Custom Development: If there are custom programs or enhancements, they may not be handling the external administration key correctly.
  
  Solutions:
  
  
  Check Configuration: Review the configuration settings for the controlling area, cost centers, and any related objects to ensure that the external administration key is properly defined.
  
  Transaction Codes: Use transaction codes like OKEQ (for controlling area settings) or OKEE (for cost center settings) to check configurations.
  
  
  
  Review Master Data: Ensure that all relevant master data is correctly maintained. Check for any missing or incorrect entries in cost centers, internal orders, or other related objects.
  
  Transaction Codes: Use transaction codes like KS01 (Create Cost Center) or KO01 (Create Internal Order) to verify master data.
  
  
  
  Check Authorizations: Ensure that the user has the necessary authorizations to access the relevant data. This may involve checking roles and profiles assigned to the user.
  
  Transaction Codes: Use transaction SU53 to analyze authorization issues after the error occurs.
  
  
  
  Data Consistency Check: Run consistency checks on the relevant data to identify and correct any inconsistencies. This may involve using specific reports or tools within SAP.
  
  Transaction Codes: Use transaction KAH3 (Display Cost Center) or KOB1 (Order Information System) to review data.
  
  
  
  Debugging Custom Code: If there are custom developments, review the code to ensure that it correctly handles the determination of the external administration key. Debugging may be necessary to identify the issue.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for K-295 in the SAP Support Portal.
  Documentation: Review SAP documentation related to controlling and external administration keys for a better understanding of the configuration and data requirements.
  Community Forums: Engage with SAP community forums or user groups to see if others have encountered and resolved similar issues.
  
  By following these steps, you should be able to identify the root cause of the K-295 error and implement the necessary solutions to resolve it.