How To Fix JO705 - Download table & contains & fields. MS Access supports only 255

SAP Error Message - Details

• Message type: E = Error

• Message class: JO - Project Information System: All Overviews

• Message number: 705

• Message text: Download table & contains & fields. MS Access supports only 255

What causes this issue?

You want to export table &V1& to MS Access. The table is too large to
export to MS Access because it has more than 255 fields.

System Response

INCLUDE NA_ALLG_NOVERARBEITUNG OBJECT DOKU ID TX LANGUAGE E

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message JO705 - Download table & contains & fields. MS Access supports only 255 ?

  The SAP error message JO705 indicates that there is an issue with downloading data to Microsoft Access due to the limitation on the number of fields that Access can handle. Specifically, Microsoft Access supports a maximum of 255 fields in a single table, and if your SAP data download exceeds this limit, you will encounter this error.
  Cause:
  
  The error occurs when you attempt to download a table from SAP that contains more than 255 fields. This is a limitation of Microsoft Access, which cannot handle tables with more than 255 columns.
  
  Solution:
  To resolve this issue, you can consider the following approaches:
  
  
  Reduce the Number of Fields:
  
  Modify your data selection in SAP to include fewer fields. You can do this by selecting only the necessary fields that you need for your analysis or reporting.
  
  
  
  Split the Data:
  
  If you need to download a large dataset, consider splitting the data into multiple tables, each containing fewer than 255 fields. You can then import these tables separately into Access.
  
  
  
  Use a Different Database:
  
  If your data requirements exceed the limitations of Access, consider using a more robust database system that can handle larger datasets, such as SQL Server, MySQL, or PostgreSQL.
  
  
  
  Export to a Different Format:
  
  Instead of downloading directly to Access, you can export the data to a different format (like CSV or Excel) that can handle more fields. You can then import this data into Access or another database as needed.
  
  
  
  Use SAP Business Intelligence Tools:
  
  If available, consider using SAP Business Intelligence tools or reporting tools that can handle larger datasets and provide more flexibility in data manipulation.
  
  
  
  Related Information:
  
  Microsoft Access Limitations: Be aware of other limitations in Access, such as the maximum number of records per table (2 GB) and the maximum number of characters in a text field (65,535).
  SAP Data Export Options: Familiarize yourself with the various data export options available in SAP, such as exporting to Excel, CSV, or other formats that may better suit your needs.
  Data Management Best Practices: When working with large datasets, consider best practices for data management, including normalization, data warehousing, and using appropriate database management systems.
  
  By following these solutions, you should be able to work around the JO705 error and successfully manage your data downloads from SAP.