How To Fix J_3RF_OKOFM002 - You can only use conversion files in CSV format. See Long Text.

SAP Error Message - Details

• Message type: E = Error

• Message class: J_3RF_OKOFM - Migration to new OKOF

• Message number: 002

• Message text: You can only use conversion files in CSV format. See Long Text.

What causes this issue?

You have tried to upload a file in a wrong format.

System Response

The system can only use the conversion files in CSV format.

How to fix this error?

Check that you have followed the procedure of preparing the conversion
file correctly:
Update the source Excel file with new OKOF codes.
Convert the updated Excel file to CSV format, for example, using the
<ZK>Save as... </>option in Excel.
Check the resulting file for errors during conversion.
Change the encoding for the resulting file to UTF8, for example, using
Notepad.
You can find an example source Excel file attached to note 2238835.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J_3RF_OKOFM002 - You can only use conversion files in CSV format. See Long Text. ?

  The SAP error message J_3RF_OKOFM002 indicates that the system is expecting a conversion file in CSV format, but the file provided does not meet this requirement. This error typically occurs during the import or processing of data related to the Brazilian tax system, particularly in the context of the Nota Fiscal (NF) or other related functionalities.
  Cause:
  
  Incorrect File Format: The file you are trying to upload or process is not in the CSV format. It may be in another format such as Excel (XLS/XLSX), TXT, or any other unsupported format.
  File Extension Mismatch: Even if the file is named with a .csv extension, it may not be formatted correctly as a CSV file.
  Data Structure Issues: The content of the CSV file may not adhere to the expected structure or delimiters required by the SAP system.
  
  Solution:
  
  Check File Format: Ensure that the file you are trying to upload is indeed in CSV format. You can open the file in a text editor (like Notepad) to verify its structure.
  Recreate the CSV File: If the file is not in the correct format, recreate it using a spreadsheet application (like Microsoft Excel) and save it explicitly as a CSV file. Make sure to select the correct CSV format when saving.
  Verify Data Structure: Ensure that the data within the CSV file follows the expected structure required by SAP. This includes checking for the correct number of columns, appropriate headers, and valid data types.
  Use a Template: If available, use a template provided by SAP for the specific import process you are working with. This can help ensure that the format and structure are correct.
  Check SAP Documentation: Refer to the SAP documentation or help files related to the specific transaction or process you are working on for any additional requirements regarding the CSV file.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Transaction Codes: Familiarize yourself with the transaction codes related to the import process you are working on, as they may have specific requirements for file formats.
  Support Forums: Consider visiting SAP community forums or support channels where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to resolve the error and successfully use the conversion files in the required CSV format.