How To Fix J_1A_WS_CAE035 - Cannot edit document. It was not approved under contingency.

SAP Error Message - Details

• Message type: E = Error

• Message class: J_1A_WS_CAE - AR: Message class for WS

• Message number: 035

• Message text: Cannot edit document. It was not approved under contingency.

What causes this issue?

You have attempted to edit the information of a contingency document
that was not approved under contingency processing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the document was approved regularly, then you cannot edit it.
If the document should have been approved under contingency processing,
but has not been approved yet, then process the document under
contingency.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J_1A_WS_CAE035 - Cannot edit document. It was not approved under contingency. ?

  The SAP error message J_1A_WS_CAE035: "Cannot edit document. It was not approved under contingency." typically occurs in the context of Brazil's tax compliance and electronic invoicing (Nota Fiscal) processes. This error indicates that the document you are trying to edit has not been approved under the contingency process, which is a specific procedure for handling electronic invoices when the standard approval process fails.
  Cause:
  
  Contingency Process: In Brazil, when the electronic invoicing system (SEF) is down or unavailable, businesses can issue invoices in contingency mode. If a document is created in this mode, it must go through a specific approval process.
  Document Status: The document you are trying to edit may have a status that does not allow modifications. For example, if it has already been approved or finalized, it cannot be edited.
  Authorization Issues: The user may not have the necessary permissions to edit documents that are in a specific status or that have not been approved.
  
  Solution:
  
  Check Document Status: Verify the status of the document. If it is in a finalized or approved state, you will not be able to edit it. You may need to reverse or cancel the document if changes are necessary.
  Approval Process: Ensure that the document has gone through the proper approval process. If it was created in contingency mode, check if it has been approved by the relevant authorities.
  User Permissions: Confirm that you have the necessary permissions to edit the document. If not, contact your SAP administrator to grant you the required access.
  Consult Documentation: Review the SAP documentation or help resources related to electronic invoicing and the contingency process in Brazil for specific steps on how to handle such documents.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  Contingency Mode: Understand the rules and regulations surrounding the contingency mode for electronic invoicing in Brazil, including when and how it should be used.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates and patches that could resolve the issue.
  Training: Ensure that users involved in the invoicing process are trained on the proper procedures for handling electronic invoices, including the contingency process.
  
  By following these steps, you should be able to address the error message and understand the underlying processes related to electronic invoicing in SAP.