How To Fix J5381 - Only those financial objects are displayed that have 'archivable' status

SAP Error Message - Details

• Message type: E = Error

• Message class: J5 - External Data Transfer

• Message number: 381

• Message text: Only those financial objects are displayed that have 'archivable' status

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message J5381 - Only those financial objects are displayed that have 'archivable' status ?

  The SAP error message J5381 indicates that only financial objects with an "archivable" status are being displayed in the system. This typically occurs in the context of financial reporting or when accessing financial objects in the SAP system, particularly in modules related to Asset Accounting (FI-AA) or similar financial management areas.
  Cause:
  The error message J5381 is triggered when the system is configured to only show financial objects that are eligible for archiving. This means that the financial objects in question do not meet the criteria set by the system for archiving, which could be due to several reasons:
  
  Status of Financial Objects: The financial objects may not have been marked as archivable due to their current status (e.g., they may still be in use or have pending transactions).
  Configuration Settings: The system settings may be configured to filter out non-archivable objects, leading to this message.
  Data Integrity Issues: There may be issues with the data integrity of the financial objects, preventing them from being classified as archivable.
  
  Solution:
  To resolve the J5381 error message, consider the following steps:
  
  
  Check Object Status: Review the status of the financial objects you are trying to access. Ensure that they are eligible for archiving. You may need to complete any pending transactions or processes associated with these objects.
  
  
  Review Archiving Configuration: Check the archiving configuration settings in your SAP system. Ensure that the criteria for archiving are correctly defined and that the objects you are trying to access meet these criteria.
  
  
  Consult Documentation: Refer to SAP documentation or help resources related to archiving financial objects. This can provide insights into the specific requirements for an object to be considered archivable.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (such as SARA for archiving) to check the status of archiving processes and to see if there are any logs or errors that can provide more context.
  
  
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for assistance. They can provide more detailed insights based on your specific system configuration and data.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows for the removal of data from the database to improve performance and manage data growth. Understanding the archiving process and its requirements is crucial for managing financial objects effectively.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and others that may help in managing archiving processes.
  SAP Notes: Check for any SAP Notes related to error J5381 or archiving issues, as these may provide specific fixes or workarounds.
  
  By following these steps, you should be able to address the J5381 error message and ensure that you can access the necessary financial objects in your SAP system.