How To Fix J4225 - With daily balances the sender records must be retained

SAP Error Message - Details

• Message type: E = Error

• Message class: J4 - External Data Transfer

• Message number: 225

• Message text: With daily balances the sender records must be retained

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message J4225 - With daily balances the sender records must be retained ?

  The SAP error message J4225, which states "With daily balances the sender records must be retained," typically occurs in the context of financial accounting or controlling when dealing with balance sheets or financial statements that require daily balance data. This error indicates that the system expects certain records to be retained for processing, particularly when daily balances are involved.
  Cause:
  The error usually arises due to one of the following reasons:
  
  Missing Sender Records: The system is unable to find the necessary sender records that are required for the calculation of daily balances.
  Configuration Issues: The configuration settings for the relevant financial module (like CO-PA or other controlling areas) may not be set up correctly to handle daily balances.
  Data Retention Settings: The data retention settings may not be configured to retain the necessary records for the required period.
  
  Solution:
  To resolve the J4225 error, you can take the following steps:
  
  
  Check Sender Records:
  
  Ensure that the sender records are available and correctly configured. You may need to review the relevant financial documents or postings to confirm that they exist.
  
  
  
  Review Configuration:
  
  Go to the configuration settings in the SAP system (transaction SPRO) and check the settings related to daily balances. Ensure that the settings for the relevant controlling area or financial module are correctly defined to retain sender records.
  
  
  
  Data Retention Policy:
  
  Verify the data retention policy in your system. Make sure that the retention period for sender records is set appropriately to allow for daily balance calculations.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message. There may be specific notes or patches that address this issue.
  
  
  
  Testing:
  
  After making the necessary adjustments, perform a test run to see if the error persists. If it does, further investigation may be required.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They can provide more detailed guidance based on your specific system configuration and version.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (for displaying cost centers) or KOB1 (for displaying orders) to check the sender records.
  SAP Notes: Search for SAP Notes related to error J4225 in the SAP Support Portal for any known issues or fixes.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.