How To Fix J3RFVAT028 - Only &1 of the selected &2 billing documents will be processed

SAP Error Message - Details

• Message type: E = Error

• Message class: J3RFVAT -

• Message number: 028

• Message text: Only &1 of the selected &2 billing documents will be processed

What causes this issue?

There are more billing documents that meet the selection criteria than
the maximum number of hits you defined.

System Response

The system does not show all the relevant documents but it shows only
the maximum number of documents you defined on the selection screen.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3RFVAT028 - Only &1 of the selected &2 billing documents will be processed ?

  The SAP error message J3RFVAT028, which states "Only &1 of the selected &2 billing documents will be processed," typically occurs in the context of VAT (Value Added Tax) processing in SAP, particularly when dealing with billing documents. This message indicates that not all selected billing documents can be processed due to certain conditions or restrictions.
  Cause:
  The error can be caused by several factors, including:
  
  Document Status: Some of the selected billing documents may be in a status that does not allow them to be processed (e.g., already processed, canceled, or in a locked state).
  Data Inconsistencies: There may be inconsistencies or missing data in the billing documents that prevent them from being processed.
  Configuration Issues: There may be configuration settings in the VAT processing that restrict certain documents from being processed together.
  Authorization Issues: The user may not have the necessary authorizations to process all selected documents.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Check Document Status: Review the status of the billing documents that are selected. Ensure that they are all in a processable state.
  Review Data: Check for any missing or inconsistent data in the billing documents. Ensure that all required fields are filled out correctly.
  Configuration Review: Consult with your SAP configuration team to ensure that the VAT processing settings are correctly configured and that there are no restrictions on the selected documents.
  Authorization Check: Verify that the user has the necessary authorizations to process all selected billing documents.
  Process Individually: If certain documents cannot be processed together, consider processing them individually or in smaller groups to identify which specific documents are causing the issue.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes related to billing and VAT processing, such as VF01 (Create Billing Document) or VF02 (Change Billing Document).
  Documentation: Review SAP documentation or user manuals related to VAT processing and billing document management for further insights.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for more specialized assistance.