How To Fix J3RFREGINV090 - Leave gross and tax amounts empty when VAT is paid by Tax Agent

SAP Error Message - Details

• Message type: E = Error

• Message class: J3RFREGINV - Invoice Registration Journal

• Message number: 090

• Message text: Leave gross and tax amounts empty when VAT is paid by Tax Agent

What causes this issue?

You labeled this invoice's VAT liability as VAT Paid by Tax Agent but
you also entered a gross amount or tax amount.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Leave the gross and tax amount fields empty for invoices where VAT is
paid by tax agent.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3RFREGINV090 - Leave gross and tax amounts empty when VAT is paid by Tax Agent ?

  The SAP error message J3RFREGINV090 typically occurs in the context of VAT (Value Added Tax) processing in the SAP system, particularly when dealing with tax agents. This error indicates that the gross and tax amounts should be left empty when the VAT is being paid by a tax agent. Here’s a breakdown of the cause, solution, and related information for this error:
  Cause:
  
  
  Tax Agent Configuration: The error arises when the system detects that the VAT is being handled by a tax agent, but the gross and tax amounts are still populated in the invoice. In such cases, the system expects these fields to be empty because the tax agent is responsible for the VAT payment.
  
  
  Invoice Entry: When entering invoices, if the user mistakenly fills in the gross and tax amounts while the tax agent is responsible for VAT, the system will trigger this error.
  
  
  Incorrect Settings: There may be incorrect settings in the tax configuration or in the vendor master data that do not align with the expected behavior for tax agents.
  
  
  Solution:
  
  
  Leave Fields Empty: When processing invoices where VAT is paid by a tax agent, ensure that the gross amount and tax amount fields are left empty. This is the primary requirement to avoid the error.
  
  
  Review Tax Agent Configuration: Check the configuration settings for tax agents in the SAP system. Ensure that the tax agent is correctly set up in the vendor master data and that the relevant tax codes are configured properly.
  
  
  Training and Documentation: Provide training to users on how to handle invoices involving tax agents. Ensure that there is clear documentation on the process to avoid filling in the gross and tax amounts incorrectly.
  
  
  System Validation: If the error persists, consider implementing validation checks in the system to prevent users from entering values in these fields when the tax agent is involved.
  
  
  Consult SAP Support: If the issue cannot be resolved through configuration or user training, it may be necessary to consult SAP support for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Tax Regulations: Familiarize yourself with local tax regulations regarding VAT and tax agents, as these can impact how invoices should be processed in the system.
  User Roles: Ensure that users who are responsible for entering invoices have the appropriate roles and permissions to access the necessary fields and understand the implications of their entries.
  
  By following these steps, you should be able to resolve the J3RFREGINV090 error and ensure compliance with VAT processing requirements when dealing with tax agents in SAP.