How To Fix J3RFREGINV028 - Selected entries are not valid, see long text for details

SAP Error Message - Details

• Message type: E = Error

• Message class: J3RFREGINV - Invoice Registration Journal

• Message number: 028

• Message text: Selected entries are not valid, see long text for details

What causes this issue?

This error occurs if you are:
Applying an electronic invoice activity to a paper invoice<(>,<)>
Executing an activity that is not allowed by the document's status.
For example, if you are working with an already sent invoice, the
document's status will not allow you to send it again.
If this error occurs after you have marked several invoice entries, then
all entries have triggered this error.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3RFREGINV028 - Selected entries are not valid, see long text for details ?

  The SAP error message J3RFREGINV028 typically indicates that there is an issue with the selected entries in the context of a specific transaction or process, often related to the registration of invoices or similar financial documents. This error can arise in various scenarios, particularly in the context of the Brazilian localization of SAP, where specific regulations and requirements must be met.
  Cause:
  The error message "Selected entries are not valid" can be caused by several factors, including:
  
  Incorrect Data Entry: The entries you are trying to process may contain invalid data, such as incorrect document numbers, dates, or amounts.
  Missing Required Fields: Certain mandatory fields may not be filled out correctly or may be missing entirely.
  Inconsistent Data: The data in the selected entries may not be consistent with the expected format or business rules defined in the system.
  Authorization Issues: The user may not have the necessary permissions to access or modify the selected entries.
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the requirements for processing the selected entries.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check the Long Text: The error message usually has a long text that provides more details about the specific issue. Review this text for guidance on what might be wrong.
  Validate Data: Ensure that all the data entered is correct and complete. Check for any typos or incorrect formats.
  Review Required Fields: Make sure that all mandatory fields are filled out and that they contain valid data.
  Check Authorizations: Verify that the user has the necessary permissions to perform the action related to the selected entries.
  Consult Documentation: Refer to SAP documentation or help resources specific to the Brazilian localization (if applicable) for any additional requirements or configurations that may need to be addressed.
  Test with Different Entries: If possible, try processing different entries to see if the issue is isolated to specific records.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts who can provide more tailored assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates and patches.
  Transaction Codes: Familiarize yourself with the transaction codes related to the process you are working on, as they may provide additional context or functionality.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the underlying cause of the error message J3RFREGINV028.