How To Fix J3R_LEGAL_FORMS505 - The amounts are different in the file (plate:&, year:&, month:&, day:&)

SAP Error Message - Details

• Message type: E = Error

• Message class: J3R_LEGAL_FORMS - Legal forms RU

• Message number: 505

• Message text: The amounts are different in the file (plate:&, year:&, month:&, day:&)

What causes this issue?

You have imported a CSV file from Platon that contains data that is
different from the data in your system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3R_LEGAL_FORMS505 - The amounts are different in the file (plate:&, year:&, month:&, day:&) ?

  The SAP error message J3R_LEGAL_FORMS505 typically indicates a discrepancy between the amounts reported in a legal form (such as tax forms or financial reports) and the amounts that are recorded in the SAP system. This error is often encountered in the context of legal reporting, particularly in countries where specific legal forms must be submitted to tax authorities.
  Cause:
  
  
  Data Mismatch: The amounts in the legal form do not match the amounts in the SAP system. This could be due to:
  
  Incorrect data entry in the SAP system.
  Changes in transactions that were not reflected in the legal form.
  Manual adjustments made outside of the SAP system that were not captured in the reporting.
  
  
  
  Configuration Issues: There may be issues with the configuration of the legal form in SAP, leading to incorrect calculations or data extraction.
  
  
  Timing Issues: If the legal form is generated at a time when not all transactions have been posted or updated, it may lead to discrepancies.
  
  
  Currency Differences: If there are multiple currencies involved, conversion rates may lead to differences in reported amounts.
  
  
  Solution:
  
  
  Verify Data: Check the amounts in the SAP system against the amounts reported in the legal form. Ensure that all transactions are correctly recorded and that there are no missing entries.
  
  
  Recalculate: If there are discrepancies, recalculate the amounts in the legal form to ensure they match the SAP data. This may involve reviewing the underlying transactions and adjustments.
  
  
  Check Configuration: Review the configuration settings for the legal form in SAP. Ensure that all relevant parameters are set correctly and that the form is configured to pull the correct data.
  
  
  Timing Adjustments: If the error is due to timing, ensure that all relevant transactions are posted before generating the legal form. You may need to wait until all data is finalized.
  
  
  Consult Documentation: Refer to SAP documentation or help resources specific to the legal form you are working with. There may be specific guidelines or troubleshooting steps provided.
  
  
  Engage Support: If the issue persists, consider reaching out to your SAP support team or consulting with a professional who specializes in SAP legal reporting.
  
  
  Related Information:
  
  Legal Forms: The specific legal form being referenced (e.g., tax forms, financial statements) may have its own requirements and guidelines that need to be followed.
  SAP Notes: Check for any SAP Notes related to the specific error message or legal form. SAP frequently releases updates and fixes that may address known issues.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.