How To Fix IWO_BAPI2109 - Order &1 with external number changed during creation

SAP Error Message - Details

• Message type: E = Error

• Message class: IWO_BAPI2 - Messages for the PS/CS BAPI Process Control

• Message number: 109

• Message text: Order &1 with external number changed during creation

What causes this issue?

An order with external number assignment is changed in the same step.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

This message is not an error, but is just for avoiding errors.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IWO_BAPI2109 - Order &1 with external number changed during creation ?

  The SAP error message IWO_BAPI2109 indicates that there is an issue with the external number assignment for a maintenance order during its creation. This error typically occurs when the system detects that the external number assigned to the order has changed unexpectedly, which can happen due to various reasons.
  Cause:
  
  Number Range Configuration: The external number range for the order type may not be configured correctly. If the system is set to use external numbering but the number range is not properly defined or is exhausted, it can lead to this error.
  Manual Number Assignment: If the order is being created with a manually assigned number that conflicts with the existing number range or if the number is not valid, this error can occur.
  Concurrency Issues: If multiple users are trying to create orders simultaneously and there is a conflict in number assignment, it can lead to this error.
  Custom Logic: Any custom enhancements or user exits that manipulate the order number during creation could also lead to this issue.
  
  Solution:
  
  
  Check Number Range Configuration:
  
  Go to transaction SNRO (Number Range Objects) and check the configuration for the number range object related to maintenance orders (usually I_ORDER).
  Ensure that the number range is correctly defined and that there are available numbers in the range.
  
  
  
  Review Order Creation Process:
  
  If you are manually assigning numbers, ensure that the number you are using is valid and does not conflict with existing numbers.
  If using automatic number assignment, ensure that the system is configured to allow this.
  
  
  
  Check for Concurrency Issues:
  
  If multiple users are creating orders at the same time, consider implementing a locking mechanism or ensuring that users are aware of the potential for conflicts.
  
  
  
  Debug Custom Logic:
  
  If there are any custom enhancements or user exits that affect the order number, review the code to ensure it does not inadvertently change the number during the creation process.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant notes or updates related to this error message. There may be specific patches or updates that address this issue.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: To check and maintain number ranges.
  IW31/IW32: To create and change maintenance orders.
  
  
  SAP Documentation: Review the SAP Help Portal for documentation on maintenance order management and number range configuration.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.