How To Fix IW194 - Check the settlement rule

SAP Error Message - Details

• Message type: E = Error

• Message class: IW - Order Processing

• Message number: 194

• Message text: Check the settlement rule

What causes this issue?

You created a link to a <GL:sales_order>sales order</> for the
<GL:maintenance_order>PM order</>.
However, a <GL:settlement_rule>settlement rule</> was already maintained
for the maintenance order.

System Response

the system determines that a settlement rule already exists for the
maintenance order, and therefore does <ZH>not</> create a new settlement
rule.

How to fix this error?

Check the existing settlement rule and change it if necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IW194 - Check the settlement rule ?

  The SAP error message IW194, which states "Check the settlement rule," typically occurs in the context of project system (PS) or internal orders when there is an issue with the settlement rule configuration. This error can arise during various processes, such as when trying to settle costs or when executing a settlement transaction.
  Causes of IW194 Error
  
  
  Missing Settlement Rule: The most common cause is that the settlement rule is either missing or not properly defined for the order or project.
  
  
  Incorrect Settlement Rule: The settlement rule may be defined incorrectly, such as pointing to an invalid receiver or having incorrect percentages.
  
  
  Settlement Type Issues: The settlement type may not be compatible with the current configuration or the type of costs being settled.
  
  
  Status of the Order/Project: The order or project may be in a status that does not allow for settlement (e.g., closed or technically completed).
  
  
  Cost Elements: There may be issues with the cost elements used in the settlement rule, such as being inactive or not allowed for settlement.
  
  
  Solutions to IW194 Error
  
  
  Check Settlement Rules:
  
  Go to the transaction code KO02 (for internal orders) or CJ20N (for projects).
  Check if the settlement rule exists and is correctly defined.
  Ensure that the receiver (cost center, internal order, WBS element, etc.) is valid and active.
  
  
  
  Define or Adjust Settlement Rules:
  
  If no settlement rule exists, create one by using the appropriate transaction (e.g., KO02 for internal orders).
  If the rule exists but is incorrect, modify it to ensure it points to the correct receiver and has the correct distribution percentages.
  
  
  
  Review Order/Project Status:
  
  Ensure that the order or project is in a status that allows for settlement. If it is closed or technically completed, you may need to reopen it or adjust its status.
  
  
  
  Check Cost Elements:
  
  Verify that the cost elements used in the settlement rule are active and allowed for settlement.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files for additional guidance on settlement rules and their configuration.
  
  
  
  Testing:
  
  After making changes, perform a test settlement to ensure that the error has been resolved.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  KO02: Change Internal Order
  CJ20N: Project Management
  KO03: Display Internal Order
  CJ03: Display Project
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to settlement rules and the IW194 error.
  
  
  User Authorization: Ensure that you have the necessary authorizations to view and modify settlement rules.
  
  
  By following these steps, you should be able to identify and resolve the IW194 error in SAP. If the issue persists, consider reaching out to your SAP support team for further assistance.