How To Fix IW172 - Error occured during budget check, see cost protocol

SAP Error Message - Details

• Message type: E = Error

• Message class: IW - Order Processing

• Message number: 172

• Message text: Error occured during budget check, see cost protocol

What causes this issue?

An error occurred during the budget availability check.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Display the cost determination log for the order or network plan for
more detailed information on the error.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IW172 - Error occured during budget check, see cost protocol ?

  The SAP error message IW172, which states "Error occurred during budget check, see cost protocol," typically occurs in the context of project management or internal orders when there is a budget check failure. This error indicates that the system has encountered an issue while trying to validate the budget against the costs being incurred.
  Causes of IW172 Error
  
  
  Insufficient Budget: The most common cause is that the budget allocated for a particular project or internal order has been exceeded or is insufficient for the planned activities.
  
  
  Budget Availability Control Settings: The settings for budget availability control may not be configured correctly, leading to issues during the budget check process.
  
  
  Incorrect Cost Elements: The cost elements being used may not be correctly assigned or may not have the necessary budget assigned to them.
  
  
  Posting Period Issues: The posting period may be closed, or the budget may not be available for the current period.
  
  
  Configuration Issues: There may be issues with the configuration of the controlling area or the budget structure.
  
  
  Solutions to IW172 Error
  
  
  Check Budget Availability: Review the budget for the project or internal order in question. Ensure that there is sufficient budget available for the costs being posted.
  
  
  Adjust Budget: If the budget is insufficient, consider increasing the budget allocation for the project or internal order.
  
  
  Review Cost Elements: Ensure that the cost elements being used for the postings are correctly configured and have the necessary budget assigned.
  
  
  Check Availability Control Settings: Review the settings for budget availability control in the configuration. Ensure that they are set up correctly to allow for the necessary checks.
  
  
  Open Posting Period: Verify that the posting period is open for the transactions you are trying to post. If it is closed, you may need to open it or post in a different period.
  
  
  Consult Cost Protocol: The error message suggests checking the cost protocol. This can provide detailed information about the specific reason for the budget check failure. You can access the cost protocol through transaction codes like KOB1 (for order-related postings) or S_ALR_87013558 (for budget reports).
  
  
  Consult with Finance Team: If you are unable to resolve the issue, it may be helpful to consult with your finance or controlling team, as they may have insights into budget management and configuration.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KOB1: Display Actual Line Items for Orders
  S_ALR_87013558: Budget/Actual/Commitment Report
  CJ20N: Project Builder (for project-related budgets)
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to budget checks and the IW172 error.
  
  
  Documentation: Review SAP documentation related to budget management and availability control for a deeper understanding of how these processes work.
  
  
  By following these steps, you should be able to identify the cause of the IW172 error and implement a solution to resolve it.