How To Fix IV656 - Entries of & deleted from tables DDPRH/DDPRS

SAP Error Message - Details

• Message type: E = Error

• Message class: IV - Elementary Steps of Incremental Conversion (ICNV)

• Message number: 656

• Message text: Entries of & deleted from tables DDPRH/DDPRS

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message IV656 - Entries of & deleted from tables DDPRH/DDPRS ?

  The SAP error message IV656 indicates that certain entries have been deleted from the tables DDPRH (Document Flow Header) and DDPRS (Document Flow Items). This typically occurs in the context of document management or when dealing with document flows in SAP.
  Cause:
  The error message IV656 can be triggered by several factors, including:
  
  Data Deletion: The entries in the document flow tables may have been deleted due to data maintenance activities, such as archiving or manual deletion.
  Inconsistent Data: There may be inconsistencies in the data, possibly due to failed updates or transactions that did not complete successfully.
  Configuration Issues: Incorrect configuration settings in the document management system or related modules can lead to this error.
  Authorization Issues: Lack of proper authorizations may prevent the system from accessing the required entries in the tables.
  
  Solution:
  To resolve the IV656 error, consider the following steps:
  
  Check Data Integrity: Verify the integrity of the data in the DDPRH and DDPRS tables. You can use transaction codes like SE11 or SE16 to view the contents of these tables.
  Review Deletion Logs: If the entries were deleted, check the deletion logs or any archiving processes that may have been executed recently.
  Recreate Missing Entries: If the entries are essential for your processes, you may need to recreate them manually or through a batch job, depending on the context.
  Check Configuration: Review the configuration settings related to document management and ensure they are set up correctly.
  Authorization Check: Ensure that the user has the necessary authorizations to access and manipulate the data in these tables.
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error message. SAP frequently updates its knowledge base with solutions for known issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SE11 (Data Dictionary), SE16 (Data Browser), and SARA (Archive Administration) for managing data and checking logs.
  SAP Support: If the issue persists, consider reaching out to SAP Support for assistance, especially if it involves complex data integrity issues or system configuration.
  Documentation: Review SAP documentation related to document management and the specific modules you are working with to understand the context of the error better.
  
  By following these steps, you should be able to diagnose and resolve the IV656 error effectively.