How To Fix /ISDFPS/PPEMPO031 - A free text with the same item and subitem number already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: /ISDFPS/PPEMPO -

• Message number: 031

• Message text: A free text with the same item and subitem number already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /ISDFPS/PPEMPO031 - A free text with the same item and subitem number already exists ?

  The SAP error message /ISDFPS/PPEMPO031 indicates that there is an attempt to create or modify a free text entry in the system, but a free text with the same item and subitem number already exists. This typically occurs in the context of SAP's Project System (PS) or similar modules where free text entries are used for documentation or additional information related to specific items.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that there is already a free text entry for the same item and subitem number in the system. SAP does not allow duplicate entries for free text to maintain data integrity.
  Incorrect Data Entry: Sometimes, the error can occur due to incorrect data entry where the user might not be aware that a similar entry already exists.
  System Configuration: In some cases, the system configuration might enforce strict rules regarding free text entries, leading to this error.
  
  Solution:
  
  Check Existing Entries: Before creating a new free text entry, check the existing entries for the same item and subitem number. You can do this by navigating to the relevant transaction or report that displays free text entries.
  Modify Existing Entry: If a free text entry already exists, consider modifying the existing entry instead of creating a new one. This can often be done by selecting the existing entry and editing it as needed.
  Delete Duplicate Entry: If the existing entry is no longer needed, you may delete it (if you have the necessary permissions) and then create a new entry.
  Consult Documentation: Review the relevant SAP documentation or help files for guidance on managing free text entries in your specific module.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to free text management in your SAP environment, such as CJ20N for Project Management or other relevant transactions.
  User Permissions: Ensure that you have the necessary permissions to create, modify, or delete free text entries in the system.
  SAP Notes: Check SAP Notes for any updates or patches that might address this issue. You can search for the error message or related keywords in the SAP Support Portal.
  
  By following these steps, you should be able to resolve the error and manage free text entries effectively in your SAP system.