How To Fix /IPRO/DBMC261 - External document & has more than one Document Builder document

SAP Error Message - Details

• Message type: E = Error

• Message class: /IPRO/DBMC -

• Message number: 261

• Message text: External document & has more than one Document Builder document

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /IPRO/DBMC261 - External document & has more than one Document Builder document ?

  The SAP error message /IPRO/DBMC261 indicates that there is an issue with an external document that is associated with more than one Document Builder document. This typically occurs in the context of SAP Document Management System (DMS) or when using the Document Builder functionality in SAP.
  Cause:
  The error is triggered when:
  
  An external document (like a file or a document stored outside of SAP) is linked to multiple Document Builder documents.
  The system does not allow an external document to be associated with more than one Document Builder document simultaneously, leading to a conflict.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify the External Document: Determine which external document is causing the issue. You may need to check the Document Builder documents that are linked to the external document.
  
  
  Review Document Associations: 
  
  Go to the Document Management System (DMS) and check the documents associated with the external document.
  Identify all Document Builder documents that reference the same external document.
  
  
  
  Remove or Change Associations:
  
  If possible, remove the association of the external document from one of the Document Builder documents.
  Alternatively, if the external document needs to be linked to multiple documents, consider creating a copy of the external document and linking the copies to the respective Document Builder documents.
  
  
  
  Check for Duplicates: Ensure that there are no duplicate entries or references to the same external document in the system.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing external documents and Document Builder documents.
  
  
  Contact SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for help.
  
  
  Related Information:
  
  SAP DMS: Understanding how the Document Management System works can help in managing documents effectively.
  Document Builder: Familiarize yourself with the functionalities and limitations of the Document Builder in SAP.
  Error Logs: Check SAP error logs for additional details that may provide more context about the error.
  
  By following these steps, you should be able to resolve the error and manage your external documents and Document Builder documents effectively.