How To Fix INV125 - Identification data cannot be specified at document level for PAN data

SAP Error Message - Details

• Message type: E = Error

• Message class: INV - Check for Bill Receipt

• Message number: 125

• Message text: Identification data cannot be specified at document level for PAN data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message INV125 - Identification data cannot be specified at document level for PAN data ?

  The SAP error message INV125 ("Identification data cannot be specified at document level for PAN data") typically occurs in the context of invoicing or document processing when there is an issue with the identification data related to the Permanent Account Number (PAN) in India. This error indicates that the system is expecting identification data to be specified at a different level (e.g., at the item level rather than the document level) or that the data provided does not meet the required criteria.
  Cause:
  
  Incorrect Data Entry: The identification data (like PAN) may have been entered incorrectly or in the wrong format.
  Document Level vs. Item Level: The system may be configured to expect identification data at the item level rather than at the document level.
  Configuration Issues: There may be configuration settings in the SAP system that dictate how identification data should be handled, and these settings may not align with the current data entry.
  Missing Required Fields: Certain required fields related to identification data may be missing or not filled out correctly.
  
  Solution:
  
  Check Data Entry: Verify that the PAN and any other identification data are entered correctly and in the expected format.
  Review Document vs. Item Level: Ensure that the identification data is being entered at the correct level. If the system requires it at the item level, make sure to input it there instead of at the document level.
  Configuration Review: Consult with your SAP administrator or functional consultant to review the configuration settings related to identification data. They may need to adjust settings to allow for the correct handling of PAN data.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling identification data in your version of SAP.
  Testing: After making changes, conduct tests to ensure that the error does not recur and that the identification data is processed correctly.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates and patches.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  Training: Ensure that users involved in data entry are trained on the correct procedures for entering identification data to avoid future errors.
  
  If the issue persists after trying the above solutions, it may be necessary to escalate the matter to SAP support for further assistance.