How To Fix IK011 - Entry of negative costs not allowed: Maintain revenue if necessary

SAP Error Message - Details

• Message type: E = Error

• Message class: IK - Messages for Maintenance and Display of Costs in PM Order

• Message number: 011

• Message text: Entry of negative costs not allowed: Maintain revenue if necessary

What causes this issue?

You may not enter negative costs.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If they are revenues, enter them in the revenue field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IK011 - Entry of negative costs not allowed: Maintain revenue if necessary ?

  The SAP error message IK011 ("Entry of negative costs not allowed: Maintain revenue if necessary") typically occurs in the context of internal orders or cost centers when you attempt to post a transaction that results in negative costs. This can happen in various scenarios, such as when you are trying to reverse a cost or when the system expects a revenue entry to offset the costs.
  Cause:
  
  Negative Cost Entry: The system does not allow negative cost entries for certain types of transactions. This is a safeguard to ensure that costs are accurately tracked and reported.
  Revenue Requirement: If you are trying to post a transaction that would result in negative costs, the system may require you to maintain a corresponding revenue entry to balance the transaction.
  Configuration Settings: The configuration settings in the controlling module (CO) may not allow negative postings for certain cost elements or internal orders.
  
  Solution:
  
  Check Transaction Type: Review the type of transaction you are trying to post. Ensure that it is appropriate for the cost element or internal order you are using.
  Maintain Revenue: If the transaction requires a revenue entry, you need to post a corresponding revenue entry to offset the costs. This can be done by creating a revenue posting that matches the negative cost you are trying to enter.
  Review Configuration: Check the configuration settings in the SAP system related to internal orders and cost elements. You may need to consult with your SAP CO consultant to adjust the settings if necessary.
  Use Correct Cost Elements: Ensure that you are using the correct cost elements that allow for the type of posting you are attempting. Some cost elements may be configured to allow negative postings, while others may not.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error message and the context in which it occurs.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like KO02 (Change Internal Order), KOB1 (Order Actual Line Items), or KSB1 (Cost Centers: Actual Line Items) to review and adjust your entries.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling negative cost entries.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to make the required changes or postings in the system.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP CO for further assistance.