How To Fix IDREPFW_MSG506 - Max. XML size is too small (&1 kB); more than &2 files are needed

SAP Error Message - Details

• Message type: E = Error

• Message class: IDREPFW_MSG - Rep.Framework: messages

• Message number: 506

• Message text: Max. XML size is too small (&1 kB); more than &2 files are needed

What causes this issue?

The maximum size of the XML file is too small. The system cannot split
data into parts with the correct size. Too large header data section can
also cause that the in XML file cannot be split.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Increase the value in the <DS:DE.IDREPFW_MAX_SIZE>Maximum Size of XML
File</> field in the Customizing activity
<DS:SIMG.IDREPFW_O_XML_V>Assign XSL Transformation to XML Version</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IDREPFW_MSG506 - Max. XML size is too small (&1 kB); more than &2 files are needed ?

  The SAP error message IDREPFW_MSG506 indicates that the maximum XML size configured for a report is too small to accommodate the data being processed. This typically occurs when the report generates a large amount of data that exceeds the defined limit for XML output size. The message specifies the maximum allowed size (in kilobytes) and the number of files that would be needed to handle the data.
  Cause:
  
  Large Data Volume: The report is generating a large volume of data that exceeds the configured maximum XML size.
  Configuration Settings: The default settings for the maximum XML size may be too low for the specific report being executed.
  Inefficient Data Handling: The report may not be optimized for handling large datasets, leading to excessive data being processed in a single XML file.
  
  Solution:
  
  
  Increase Maximum XML Size:
  
  You can increase the maximum XML size limit in the SAP system configuration. This is typically done in the transaction code RSPFPAR or through the relevant configuration settings in the SAP system.
  Look for parameters related to XML size limits and adjust them accordingly to accommodate the expected data volume.
  
  
  
  Split the Report Output:
  
  If increasing the XML size is not feasible or does not resolve the issue, consider modifying the report to split the output into multiple smaller files. This can be done by implementing pagination or filtering the data to reduce the volume processed at one time.
  
  
  
  Optimize the Report:
  
  Review the report logic to ensure it is efficient and only retrieves necessary data. This may involve optimizing database queries or applying filters to limit the data set.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to the specific report or XML handling to find additional recommendations or best practices.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions for this specific error message.
  Performance Considerations: When dealing with large datasets, consider performance implications and ensure that the system can handle the increased load.
  Testing: After making changes, thoroughly test the report to ensure that it functions correctly and that the output meets the requirements.
  
  By addressing the configuration settings and optimizing the report, you should be able to resolve the IDREPFW_MSG506 error and successfully generate the required XML output.