How To Fix IDMX261 - Cannot use account key of invoice &1

SAP Error Message - Details

• Message type: E = Error

• Message class: IDMX - Localization Mexico - Digital Invoice

• Message number: 261

• Message text: Cannot use account key of invoice &1

What causes this issue?

Invoice &v1& contains one or more tax types that you have not configured
for use as an electronic invoice.
The system cannot determine the corresponding abbreviated tax codes that
it needs to sign the character string digitally.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system stops processing, because the result would be invalid.

How to fix this error?

In the Customizing activity <DS:SIMG.IDMX_DI_VTAXES>Enter Tax Code
Abbreviations</>, enter the missing account keys for tax accounts and
the corresponding abbreviated codes for each of those account keys.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IDMX261 - Cannot use account key of invoice &1 ?

  The SAP error message IDMX261 "Cannot use account key of invoice &1" typically occurs in the context of invoice processing, particularly when dealing with account keys that are not valid for the transaction being processed. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  Invalid Account Key: The account key associated with the invoice may not be valid for the type of transaction being processed.
  Configuration Issues: The account key may not be properly configured in the system, or it may not be assigned to the correct account determination settings.
  Missing Master Data: The necessary master data (such as customer or vendor master records) may be incomplete or missing relevant information.
  Transaction Type Restrictions: The account key may be restricted for certain transaction types or document types.
  Posting Period Issues: The posting period may be closed, preventing the use of certain account keys.
  
  Solutions:
  
  
  Check Account Key Configuration:
  
  Go to the configuration settings for account keys in the SAP system (Transaction code: OB40 or similar).
  Ensure that the account key is correctly defined and assigned to the appropriate GL accounts.
  
  
  
  Review Invoice Details:
  
  Check the invoice details for the account key being used. Ensure that it is appropriate for the type of invoice and that it matches the expected configuration.
  
  
  
  Verify Master Data:
  
  Ensure that the customer or vendor master data is complete and correctly set up. Check for any missing fields that may be required for the account key to function properly.
  
  
  
  Check Transaction Type Settings:
  
  Review the settings for the transaction type being used to ensure that the account key is allowed for that type of transaction.
  
  
  
  Open Posting Period:
  
  Verify that the posting period is open for the transaction date of the invoice. If the period is closed, you may need to open it or adjust the invoice date.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details related to the account key and its usage in your version of SAP.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific guidance or fixes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB60 (Enter Incoming Invoice), FB70 (Enter Outgoing Invoice), and OB40 (Account Key Configuration).
  User Roles and Authorizations: Ensure that the user processing the invoice has the necessary authorizations to use the account key in question.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial accounting within SAP.