How To Fix IDMX256 - Billing doc. &1: text field of data ID &2, language &3 already filled

SAP Error Message - Details

• Message type: E = Error

• Message class: IDMX - Localization Mexico - Digital Invoice

• Message number: 256

• Message text: Billing doc. &1: text field of data ID &2, language &3 already filled

What causes this issue?

The text field of data ID &v2& has already been used to save data. The
text field is not empty and cannot be used to save additional, derived
data during the digital signature process.

System Response

The system stops processing, because you could overwrite or delete data
required for the digital signature process.

How to fix this error?

Perform one of the following steps:
Check which process is using the text ID to save data and use a
different text ID for that process.
In the Customizing activity <DS:SIMG.IDMX_DI_VTXTID>Determine Text IDs
to Store Billing Document Data</>, create a new text ID for the digital
signature process and assign the new text ID to the data ID (&v2&) that
failed to save its data during the digital signature process.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IDMX256 - Billing doc. &1: text field of data ID &2, language &3 already filled ?

  The SAP error message IDMX256 indicates that there is an issue with a billing document where a text field is already filled for a specific data ID and language. This typically occurs in the context of billing documents when trying to enter or update text information that is not allowed because the field is already populated.
  Cause:
  
  Duplicate Entry: The text field for the specified data ID and language has already been filled, and the system does not allow overwriting or duplicating the text.
  Configuration Settings: The system may be configured to prevent changes to certain text fields once they have been populated.
  Data Integrity Rules: SAP enforces data integrity rules that prevent multiple entries for the same text field in the same language.
  
  Solution:
  
  Check Existing Text: Review the billing document to see the existing text in the specified field. If you need to modify it, you may need to delete the existing text first, if allowed.
  Modify Instead of Adding: If you need to change the text, consider modifying the existing entry rather than trying to add a new one.
  Consult Configuration: If you believe that the configuration should allow multiple entries, consult with your SAP administrator or technical team to review the settings related to text management in billing documents.
  Use Different Language: If applicable, you can try entering the text in a different language if the system allows it.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like VF02 (Change Billing Document) to access and modify the billing document.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation regarding text management in billing documents for more detailed guidelines on how to handle text fields.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support for further assistance.