How To Fix IDFOT005 - Cannot create reporting file; company VAT No. and OB No. missing

SAP Error Message - Details

• Message type: E = Error

• Message class: IDFOT - Elster Extension for EC Sales List in NL

• Message number: 005

• Message text: Cannot create reporting file; company VAT No. and OB No. missing

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message IDFOT005 - Cannot create reporting file; company VAT No. and OB No. missing ?

  The SAP error message IDFOT005, which states "Cannot create reporting file; company VAT No. and OB No. missing," typically occurs when generating reports that require specific company information, such as the VAT number and the OB (Output Bureau) number. This error is often encountered in the context of financial reporting, especially in countries where VAT reporting is mandatory.
  Cause:
  
  Missing VAT Number: The company’s VAT number is not maintained in the system. This is essential for generating VAT-related reports.
  Missing OB Number: The Output Bureau number, which may be required for certain reporting formats, is also not maintained.
  Configuration Issues: There may be issues with the configuration settings in the SAP system related to the company code or reporting parameters.
  Data Inconsistencies: There could be inconsistencies in the master data that prevent the system from retrieving the necessary information.
  
  Solution:
  
  
  Maintain Company VAT Number:
  
  Go to the transaction code OBY6 (or the relevant transaction for your version of SAP).
  Select the appropriate company code and ensure that the VAT number is entered correctly in the company code settings.
  
  
  
  Maintain OB Number:
  
  Check the configuration settings for the Output Bureau number. This may be found in the same area as the VAT number or in the specific configuration for your reporting requirements.
  Ensure that the OB number is correctly assigned to the company code.
  
  
  
  Check Master Data:
  
  Review the master data for the company code to ensure that all required fields are filled out correctly.
  Ensure that the company code is properly set up in the system.
  
  
  
  Configuration Review:
  
  If you have access, review the configuration settings related to VAT reporting in the SAP system. This may involve checking the settings in the Financial Accounting (FI) module.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific instructions related to your version of SAP and the reporting requirements for your country.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above items, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBY6, OBC4, or others that pertain to company code settings and VAT configuration.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  User Roles: Ensure that you have the necessary permissions to view and edit company code settings in SAP.
  
  By following these steps, you should be able to resolve the IDFOT005 error and successfully create the reporting file.