How To Fix IDCN158 - G/L Accounts in range &1 to &2 are used more than once (&3 times)

SAP Error Message - Details

• Message type: E = Error

• Message class: IDCN -

• Message number: 158

• Message text: G/L Accounts in range &1 to &2 are used more than once (&3 times)

What causes this issue?

Account range from &V1& to &V2& overlaps with other G/L Accounts or
account ranges in the Account Level Hierarchy. It will not be possible
to specify position of each G/L Account uniquely.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check G/L Account range. Double click the message to navigate to the
node.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IDCN158 - G/L Accounts in range &1 to &2 are used more than once (&3 times) ?

  The SAP error message IDCN158 indicates that there are General Ledger (G/L) accounts within a specified range that are being used more than once in a particular context, which is causing a conflict. This typically occurs during the configuration of financial accounting, particularly when defining G/L accounts for a specific purpose, such as in a chart of accounts or during the setup of a financial document.
  Cause:
  The error arises when:
  
  Duplicate Entries: The G/L accounts specified in the range (&1 to &2) have been defined multiple times in the system, leading to ambiguity in their usage.
  Configuration Issues: There may be issues in the configuration settings where the same G/L account is assigned to multiple categories or purposes.
  Data Migration: If data has been migrated from another system, duplicates may have been inadvertently created.
  
  Solution:
  To resolve the IDCN158 error, you can follow these steps:
  
  
  Identify Duplicates:
  
  Use transaction codes like SE16 or SE11 to check the relevant tables (e.g., SKA1 for G/L accounts) for duplicates in the specified range.
  You can also run reports that list G/L accounts to identify where duplicates exist.
  
  
  
  Review Configuration:
  
  Go to the configuration settings in the Financial Accounting (FI) module and review the settings for the chart of accounts and G/L account assignments.
  Ensure that each G/L account is uniquely defined and not assigned to multiple categories or purposes.
  
  
  
  Correct Duplicates:
  
  If duplicates are found, you will need to decide which entries to keep and which to delete or modify. This may involve:
  
  Deleting the duplicate entries if they are not needed.
  Modifying the configuration to ensure that each G/L account is used correctly and uniquely.
  
  
  
  
  
  Test Changes:
  
  After making corrections, test the changes by attempting to perform the action that previously triggered the error to ensure that it has been resolved.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific guidance related to your version of SAP and the context in which the error occurred.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  OBY6: For managing the chart of accounts.
  FS00: For creating or changing G/L accounts.
  S_ALR_87012357: For G/L account balances report.
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  
  User Roles: Ensure that you have the necessary authorizations to make changes to G/L accounts and configurations.
  
  
  By following these steps, you should be able to identify and resolve the issue causing the IDCN158 error in your SAP system.