How To Fix ICLE01130 - Invoices that have already been released cannot be reversed

SAP Error Message - Details

• Message type: E = Error

• Message class: ICLE01 - ICL Event, General Messages

• Message number: 130

• Message text: Invoices that have already been released cannot be reversed

What causes this issue?

You tried to reverse an invoice. However, this invoice has already been
approved in claim &v1&, subclaim &v2&, and claim item grouping &v3&, and
therefore cannot be reversed.

System Response

The system continues with reversal of invoices belonging to a collective
invoice.
This message is only output once. With all other invoices that cannot be
reversed, because they have already been approved, this message is
suppressed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ICLE01130 - Invoices that have already been released cannot be reversed ?

  The SAP error message ICLE01130, which states "Invoices that have already been released cannot be reversed," typically occurs in the context of invoice processing within the SAP system. This error indicates that an attempt is being made to reverse an invoice that has already been processed and released, meaning it has been finalized and cannot be altered or reversed through standard means.
  Cause:
  
  Invoice Status: The invoice in question has already been released, meaning it has been posted to the financial accounting system and is no longer in a state that allows for reversal.
  Business Process Compliance: Certain business processes may dictate that once an invoice is released, it must be handled through specific procedures (e.g., credit notes or adjustments) rather than a direct reversal.
  System Configuration: The system may be configured to prevent reversals of released invoices to maintain data integrity and compliance with accounting standards.
  
  Solution:
  
  Check Invoice Status: Verify the status of the invoice in question. If it has been released, you will need to follow the appropriate procedure for handling it.
  Use Credit Notes: If you need to correct or adjust the invoice, consider creating a credit note or a debit note, depending on the nature of the adjustment required.
  Consult with Finance Team: Engage with your finance or accounting team to understand the proper procedures for handling released invoices. They may have specific guidelines or workflows in place.
  SAP Transaction Codes: Familiarize yourself with relevant SAP transaction codes that may assist in managing invoices, such as:
  
  FB08: To reverse a document (if applicable).
  FBRA: To reverse a cleared document.
  MIRO: For invoice verification.
  
  
  System Configuration Review: If you believe the reversal should be allowed, consult with your SAP administrator or technical team to review the system configuration and determine if any adjustments can be made.
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files for detailed information on invoice processing and reversal procedures.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Training: Ensure that users involved in invoice processing are trained on the correct procedures for handling invoices, including when and how to use credit notes or other adjustments.
  
  By following these steps, you should be able to address the ICLE01130 error and manage your invoices appropriately within the SAP system.