How To Fix ICL128 - Deletion or new assignment not possible; purchasing doc. already created

SAP Error Message - Details

• Message type: E = Error

• Message class: ICL - FS-CM: Claims Management

• Message number: 128

• Message text: Deletion or new assignment not possible; purchasing doc. already created

Self-Explanatory Message

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• What is the cause and solution for SAP error message ICL128 - Deletion or new assignment not possible; purchasing doc. already created ?

  The SAP error message ICL128 indicates that a deletion or new assignment of an item in a purchasing document is not possible because the purchasing document has already been created. This typically occurs in the context of the SAP Materials Management (MM) module, particularly when dealing with purchasing documents like purchase orders (POs) or contracts.
  Cause:
  The error arises when you attempt to delete or reassign an item in a purchasing document that has already been processed or created. This could happen in scenarios such as:
  
  Trying to delete a line item in a purchase order that has already been released or sent to a vendor.
  Attempting to change the assignment of a material or service that is already linked to a purchasing document.
  The purchasing document has been referenced in subsequent processes, such as goods receipt or invoice verification.
  
  Solution:
  To resolve the ICL128 error, consider the following steps:
  
  
  Check Document Status: Verify the status of the purchasing document. If it has been released or processed, you may not be able to delete or change it directly.
  
  
  Use Change Functionality: Instead of trying to delete the item, use the change functionality to modify the existing item. This may involve changing quantities, delivery dates, or other relevant fields without deleting the item.
  
  
  Cancel or Reverse Related Documents: If the purchasing document has been processed (e.g., goods receipt or invoice), you may need to reverse those documents first before making changes to the purchasing document.
  
  
  Consult with Your Team: If you are unsure about the implications of deleting or changing a purchasing document, consult with your procurement or finance team to understand the impact on the overall process.
  
  
  Check for Custom Logic: If your organization has custom logic or enhancements in place, check with your SAP technical team to see if there are any specific rules or validations that might be causing this error.
  
  
  SAP Notes and Documentation: Look for any relevant SAP Notes or documentation that might provide additional insights or solutions specific to your version of SAP.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME22N (Change Purchase Order), ME23N (Display Purchase Order), and ME21N (Create Purchase Order) to navigate purchasing documents effectively.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to purchasing documents.
  Training and Documentation: Consider reviewing SAP training materials or documentation related to purchasing processes to better understand how to manage purchasing documents and avoid similar errors in the future.
  
  By following these steps, you should be able to address the ICL128 error and proceed with your purchasing document management effectively.