How To Fix /IBS/RB328 - Too many accounts/contracts selected. Change your entries

SAP Error Message - Details

• Message type: E = Error

• Message class: /IBS/RB -

• Message number: 328

• Message text: Too many accounts/contracts selected. Change your entries

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /IBS/RB328 - Too many accounts/contracts selected. Change your entries ?

  The SAP error message /IBS/RB328 Too many accounts/contracts selected. Change your entries typically occurs in the context of the SAP IS-U (Industry Solution for Utilities) module, particularly when dealing with account or contract selection in reports or transactions. This error indicates that the system has a limit on the number of accounts or contracts that can be processed at one time, and the user has exceeded that limit.
  Cause:
  
  Exceeding Limits: The most common cause of this error is that the user has selected too many accounts or contracts in a single transaction or report. SAP has predefined limits to ensure system performance and manageability.
  System Configuration: The limits may be set in the system configuration, which can vary based on the organization's settings or the specific transaction being used.
  
  Solution:
  
  
  Reduce Selection: The immediate solution is to reduce the number of accounts or contracts selected. Try to filter your selection criteria to include fewer entries. This can be done by:
  
  Using more specific selection criteria (e.g., date ranges, account types).
  Breaking down the selection into smaller batches and processing them separately.
  
  
  
  Check Configuration: If you frequently encounter this error and need to process a larger number of accounts or contracts, consider discussing with your SAP Basis or configuration team to see if the limits can be adjusted in the system settings. However, this should be done with caution, as increasing limits may impact system performance.
  
  
  Use Alternative Transactions: If applicable, check if there are alternative transactions or reports that allow for larger selections or batch processing.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may provide patches or recommendations.
  Transaction Codes: Familiarize yourself with the transaction codes related to account and contract management in IS-U, as they may have specific limitations.
  User Training: Ensure that users are trained on how to effectively use selection criteria to avoid hitting these limits.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.