How To Fix I4302 - An approval was assigned automatically

SAP Error Message - Details

• Message type: E = Error

• Message class: I4 - WCM: Work Clearance Management

• Message number: 302

• Message text: An approval was assigned automatically

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message I4302 - An approval was assigned automatically ?

  The SAP error message I4302, which states "An approval was assigned automatically," typically occurs in the context of workflow processes, particularly in scenarios involving purchase requisitions, purchase orders, or other approval workflows. This message indicates that the system has automatically assigned an approval task to a user or group based on predefined rules or configurations.
  Cause:
  
  Automatic Workflow Configuration: The system is configured to automatically assign approval tasks based on certain criteria, such as document type, value, or other attributes.
  Missing Manual Assignment: If a user expected to manually assign an approval task did not do so, the system may have defaulted to automatic assignment.
  Workflow Rules: The workflow rules defined in the system may dictate that certain conditions trigger automatic assignment of approvals.
  
  Solution:
  
  Review Workflow Configuration: Check the workflow configuration settings in the SAP system to understand how approvals are assigned. This can typically be done in transaction codes like SWDD (Workflow Builder) or SWI1 (Work Item Selection).
  Adjust Approval Criteria: If the automatic assignment is not desired, you may need to adjust the criteria or rules that govern the approval process. This may involve changing settings in the workflow or modifying the conditions under which approvals are assigned.
  Manual Assignment: If manual assignment is preferred, ensure that the relevant users are trained on how to assign approvals manually and that they have the necessary permissions to do so.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on configuring workflows and approval processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWDD (Workflow Builder), SWI1 (Work Item Selection), and SWI2_FREQ (Work Item Selection for Frequency).
  User Roles and Authorizations: Ensure that users involved in the approval process have the appropriate roles and authorizations to perform their tasks.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address specific issues.
  Testing: After making changes to the workflow configuration, conduct thorough testing to ensure that the approval process works as intended.
  
  If the issue persists or if you need more specific guidance, consider reaching out to your SAP support team or consulting with an SAP expert who can provide tailored assistance based on your system's configuration.