How To Fix HW018 - Not all positions have the same job number.

SAP Error Message - Details

• Message type: E = Error

• Message class: HW - HR Web Interfaces

• Message number: 018

• Message text: Not all positions have the same job number.

Self-Explanatory Message

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• What is the cause and solution for SAP error message HW018 - Not all positions have the same job number. ?

  The SAP error message HW018, which states "Not all positions have the same job number," typically occurs in the context of Human Capital Management (HCM) or Organizational Management (OM) modules. This error indicates that there is a mismatch in job numbers for positions that are being processed together, which can happen during various HR processes such as hiring, transferring, or reporting.
  Cause:
  
  
  Inconsistent Job Numbers: The primary cause of this error is that the positions being processed do not share the same job number. This can happen if:
  
  Multiple positions are selected for a mass action (like mass hiring or mass changes) but they are associated with different job roles or job descriptions.
  There are discrepancies in the organizational structure where positions are incorrectly assigned different job numbers.
  
  
  
  Data Entry Errors: Manual data entry errors can lead to incorrect job number assignments for positions.
  
  
  Configuration Issues: There may be issues in the configuration of the organizational management module that lead to inconsistencies in job number assignments.
  
  
  Solution:
  
  
  Check Position Data: Review the positions involved in the transaction that triggered the error. Ensure that all selected positions have the same job number. You can do this by:
  
  Navigating to the relevant transaction in SAP (e.g., PPOME for organizational management) and checking the job numbers assigned to each position.
  If necessary, adjust the job numbers to ensure consistency.
  
  
  
  Correct Data Entry: If the error is due to manual data entry, correct the job numbers for the affected positions to ensure they match.
  
  
  Use Mass Change Functionality: If you need to change multiple positions, consider using the mass change functionality in SAP to ensure that all selected positions are updated consistently.
  
  
  Consult Configuration Settings: If the issue persists, consult with your SAP HCM configuration team to review the settings related to job numbers and positions. They may need to adjust the configuration to prevent similar issues in the future.
  
  
  Documentation and Training: Ensure that users involved in data entry and HR processes are trained on the importance of maintaining consistent job numbers across positions.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME (Change Organizational Structure), PA30 (Maintain HR Master Data), and others that may help in reviewing and correcting position data.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message.
  User Roles: Ensure that users have the appropriate roles and authorizations to make changes to position data in the system.
  
  By following these steps, you should be able to resolve the HW018 error and ensure that your HR processes run smoothly.