How To Fix HRTM00_JOB_FAMILY013 - The job family is already being used and cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTM00_JOB_FAMILY - HR Job Family: Job Family

• Message number: 013

• Message text: The job family is already being used and cannot be changed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTM00_JOB_FAMILY013 - The job family is already being used and cannot be changed ?

  The SAP error message HRTM00_JOB_FAMILY013 indicates that you are trying to change a job family that is currently in use. This typically occurs in the context of SAP SuccessFactors or SAP HCM (Human Capital Management) when attempting to modify job family details that are linked to existing employee records, positions, or other related entities.
  Cause:
  
  Existing Assignments: The job family you are trying to modify is already assigned to one or more employees or positions.
  Data Integrity: SAP enforces data integrity rules to prevent changes that could lead to inconsistencies in the system.
  Configuration Settings: Certain configuration settings may restrict changes to job families that are actively in use.
  
  Solution:
  
  Identify Usage: Check which employees or positions are currently assigned to the job family. You can do this by running reports or queries in the SAP system to find all instances of the job family in use.
  Remove Assignments: If possible, reassign or remove the job family from the employees or positions that are using it. This may involve changing the job family for those records to another valid job family.
  Consult with HR: If you are unsure about the implications of changing job families, consult with your HR department or system administrator to ensure that the changes align with organizational policies.
  System Configuration: If you believe the job family should be editable, check the system configuration settings. You may need to adjust settings or permissions to allow changes.
  Use a Different Job Family: If the job family must remain unchanged due to its current usage, consider creating a new job family instead of modifying the existing one.
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help guides specific to your version of SAP for detailed instructions on managing job families.
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message.
  Support: If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal IT support team for help.
  
  By following these steps, you should be able to resolve the error and make the necessary changes to job families in your SAP system.