How To Fix HRSFEC_TIM041 - Approved absence balance not filled. Infotype 2010 will not be created.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRSFEC_TIM - Messages for time data replication processing

• Message number: 041

• Message text: Approved absence balance not filled. Infotype 2010 will not be created.

What causes this issue?

You want to replicate Time Account Snapshots from Employee Central to
Employee Central Payroll. Be aware that an infotype <ZK>Employee
Remuneration Info</> (2010) entry is created only for balances based on
approved absences.
The relevant fields for Time Accound Snapshots are the following:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZK>Balance Not Considering Pending Requests </>
<ZK>Balance Accrual Separated Not Considering Pending Requests</>

System Response

No infotype 2010 entry is created because both fields <ZK>Balance Not
Considering Pending Requests </>and <ZK>Balance Accrual Separated Not
Considering Pending Requests </>of the corresponding Time account are
filled with all kinds of status values.

How to fix this error?

To replicate balance information of Time Account Snapshots to infotype
2010, you must set the flag <ZK>Do Not Consider Pending Requests When
Calculating Balances</> to<ZK> Yes </>in the<ZK> </>corresponding Time
Account Type.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRSFEC_TIM041 - Approved absence balance not filled. Infotype 2010 will not be created. ?

  The SAP error message HRSFEC_TIM041 indicates that the approved absence balance is not filled, which prevents the creation of Infotype 2010 (Absence Quotas) in the SAP system. This error typically occurs in the context of time management and absence management in SAP HCM (Human Capital Management).
  Cause:
  
  Missing Absence Quota: The employee may not have any approved absence quotas available for the specific absence type being processed.
  Configuration Issues: There may be issues with the configuration of absence types, quota types, or the absence management process in the system.
  Data Entry Errors: Incorrect or incomplete data entry when creating or approving absences can lead to this error.
  Authorization Issues: The user may not have the necessary authorizations to view or create absence quotas.
  
  Solution:
  
  
  Check Absence Quotas:
  
  Navigate to the employee's master data and check if the absence quotas for the relevant absence type are correctly maintained.
  Ensure that the quotas are approved and available for use.
  
  
  
  Review Configuration:
  
  Check the configuration settings for absence types and quota types in the SAP system. Ensure that they are set up correctly and that the necessary rules for quota generation are in place.
  Verify that the absence type is linked to the correct quota type in the configuration.
  
  
  
  Correct Data Entry:
  
  Ensure that all required fields are filled out correctly when entering absence requests. Double-check the absence type and the dates to ensure they are valid.
  If the absence request is pending approval, ensure that it is approved before trying to create Infotype 2010.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to create or modify absence quotas. If not, contact your SAP security administrator to grant the required permissions.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes or documentation that may address this specific error. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  
  Testing:
  
  After making the necessary corrections, test the process again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Infotype 2010: This infotype is used to manage absence quotas in SAP. It is essential for tracking employee leave balances.
  Absence Management: Understanding how absence management works in SAP HCM can help in troubleshooting similar issues.
  SAP Support: If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to resolve the error message HRSFEC_TIM041 and successfully create Infotype 2010 for the employee in question.