How To Fix HRSFEC_TIM038 - Approved absence balance is less than 0.00001. IT2010 will not be created

SAP Error Message - Details

• Message type: E = Error

• Message class: HRSFEC_TIM - Messages for time data replication processing

• Message number: 038

• Message text: Approved absence balance is less than 0.00001. IT2010 will not be created

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRSFEC_TIM038 - Approved absence balance is less than 0.00001. IT2010 will not be created ?

  The SAP error message HRSFEC_TIM038 indicates that there is an issue with the approved absence balance for an employee, specifically that it is less than a threshold value (0.00001). This situation prevents the creation of an IT2010 record, which is used for managing absences in SAP.
  Cause:
  
  
  Negative Absence Balance: The primary cause of this error is that the employee's approved absence balance has fallen below the minimum threshold. This can happen due to various reasons, such as:
  
  Incorrect absence quota configuration.
  Manual adjustments or errors in absence records.
  Absences being recorded that exceed the available balance.
  
  
  
  Configuration Issues: There may be issues with how absence types and quotas are configured in the system, leading to incorrect calculations of available balances.
  
  
  Data Entry Errors: Incorrect data entry during the absence request or approval process can lead to discrepancies in the absence balance.
  
  
  Solution:
  
  
  Check Absence Quotas: Review the employee's absence quotas in the system. Ensure that the quotas are correctly configured and that the employee has sufficient balance for the requested absence.
  
  
  Adjust Absence Records: If the absence balance is indeed negative, you may need to adjust the absence records. This could involve:
  
  Correcting any erroneous entries.
  Reversing or adjusting previously recorded absences.
  
  
  
  Review Configuration: Check the configuration settings for absence types and quotas in the SAP system. Ensure that they are set up correctly to prevent negative balances.
  
  
  Consult with HR: If you are unsure about how to proceed, consult with your HR department or SAP support team. They can provide guidance on how to resolve the issue and ensure that the absence management process is functioning correctly.
  
  
  Testing: After making adjustments, test the absence entry process to ensure that the error does not recur and that IT2010 records can be created successfully.
  
  
  Related Information:
  
  IT2010: This is the infotype used in SAP to manage absences. It is crucial for tracking employee leave and absence records.
  Absence Quotas: These are the limits set for how much leave an employee can take, which can be configured based on company policies.
  SAP HR Module: Understanding the HR module in SAP can help in troubleshooting and resolving issues related to employee records and absence management.
  
  If the problem persists after following these steps, it may be necessary to involve SAP technical support for further investigation.