How To Fix HRSEN00040 - Change the combination of period/key date and imputation

SAP Error Message - Details

• Message type: E = Error

• Message class: HRSEN00 - Calculation of Time Specifications

• Message number: 040

• Message text: Change the combination of period/key date and imputation

What causes this issue?

You have entered an invalid combination for the <LS>Period/Key date</>
and <LS>Imputation</> fields.
If the time specification type is defined as based on a key date, you
can only enter a duration in the <LS>Imputation</> field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRSEN00040 - Change the combination of period/key date and imputation ?

  The SAP error message HRSEN00040 typically occurs in the context of personnel administration or payroll processing when there is an issue with the combination of the period, key date, and imputation in the system. This error can arise due to various reasons, and understanding the cause and potential solutions can help resolve it.
  Cause:
  
  
  Incorrect Period/Key Date Combination: The error often indicates that the combination of the period and key date you are trying to use is not valid. This could be due to:
  
  The key date falling outside the defined period for the payroll or infotype.
  The period being closed or not open for processing.
  
  
  
  Imputation Issues: The imputation (the way in which values are assigned to a specific period) may not be correctly set up or may not align with the selected period/key date.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the expected values for the payroll or personnel administration processes.
  
  
  Solution:
  
  
  Check Key Date and Period:
  
  Verify that the key date you are using is within the valid range for the selected period.
  Ensure that the period is open for processing. You can check this in the payroll control record or the relevant infotype.
  
  
  
  Review Imputation Settings:
  
  Check the imputation settings for the relevant infotype or payroll area. Ensure that the imputation is correctly defined for the period you are working with.
  
  
  
  Adjust Configuration:
  
  If necessary, consult with your SAP HR configuration team to review the settings related to payroll periods and key dates. They may need to adjust the configuration to allow for the desired combinations.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like PA30 (Maintain HR Master Data) or PA03 (Maintain HR Infotypes) to review and adjust the relevant data.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific details on the error message and related configurations.
  
  
  
  Testing:
  
  After making adjustments, perform a test run to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  Training: If this error is common in your organization, consider providing training for users on how to properly manage periods and key dates in SAP.
  
  By following these steps, you should be able to identify the cause of the HRSEN00040 error and implement a solution to resolve it.